Mixlab · 6 hours ago
Director of Operations
New York, NY
Full-time
Onsite
Director/Executive
$120K/yr - $145K/yr
8+ years expMixlab is the first modern pet pharmacy that focuses on creating high-quality, custom medications and delightful experiences for pets, their parents, and veterinarians. The Director of Operations supports the Vice President of Operations & Compliance by leading day-to-day execution across supply chain, logistics, demand planning, and general operational initiatives while ensuring operational plans are implemented effectively and compliance is maintained.
Health CarePetPharmaceutical
Responsibilities
Manage monthly open-to-buy planning for APIs, commercial medications, and supplies across all Mixlab facilities (TX, FL, NY, CA, WI)
Execute vendor negotiations and pricing initiatives in alignment with strategy set by the executive team
Maintain active vendor relationships and performance tracking, including vendor scorecards for critical suppliers
Support initiatives to reduce out-of-stock rates while minimizing waste, expirations, and unnecessary spend
Lead annual physical inventory counts and reconciliation efforts at each lab
Ensure pharmacy sites have the materials and supplies required to maintain service-level expectations
Partner with Finance, Lab Leadership, and Data teams on SKU growth planning, forecasting, and demand modeling
Oversee reverse logistics processes, including hazardous waste handling and expired drug removals
Manage and develop supply chain and logistics team members, ensuring clear task ownership and process consistency
Support ownership of the shipping cost center, focusing on cost control, service reliability, and reporting
Manage day-to-day relationships with national, regional, and same-day carriers
Track and report on on-time delivery metrics for new scripts and refills, escalating risks or trends as needed
Audit shipping and fulfillment SOP adherence across labs and coordinate corrective actions
Oversee packaging execution, including cold-chain materials, inserts, and customer-facing components
Coordinate internal communications related to weather delays, carrier disruptions, and packaging updates
Partner with Licensing, Compliance, and Lab teams to ensure shipping practices meet regulatory requirements
Own operational data integrity for all operations including supply chain, inventory, and fulfillment metrics across all Mixlab pharmacy locations
Develop and maintain standardized dashboards and reporting for key performance indicators, including demand forecasts, inventory turns, fill rates, service levels, expirations, and shipping performance
Translate data from Flooffy, PK, and related systems into actionable insights for pharmacy leadership, Finance, and executive stakeholders
Partner with Ops and Finance teams to ensure alignment between operational reporting, financial forecasts, and executive dashboards
Identify data gaps, reporting inconsistencies, and process inefficiencies, and drive corrective actions to improve decision-making accuracy
Serve as the operational liaison between pharmacy sites, Finance, Commercial, and Data teams to ensure demand signals are understood and acted upon consistently
Provide data-backed recommendations to the VP of Operations & Compliance regarding capacity planning, labor alignment, automation investments, and long-term infrastructure needs
Lead short- and medium-term demand planning in collaboration with Finance, Lab Leadership, and sales teams, incorporating seasonality, promotional activity, new SKU launches, and historical utilization trends
Support SKU rationalization, product lifecycle management, and growth planning through data-driven analysis
Convert demand forecasts into actionable supply plans, including inventory targets, safety stock parameters, and open-to-buy recommendations
Monitor forecast accuracy and bias, proactively adjusting planning assumptions to minimize stockouts, excess inventory, and expirations
Support scenario planning for demand surges related to weather events, disease outbreaks, marketing initiatives, holidays, or regulatory changes
Establish repeatable cadence for forecast reviews and demand reconciliation across sites, ensuring consistent execution and accountability
Support the VP of Operations & Compliance by leading or coordinating operational projects across sites, including process improvements, system implementations, and workflow changes
Provide structured project management support, including timelines, task tracking, stakeholder coordination, and status reporting
Create reports from Flooffy and PK to assist decision makers in all sites
Serve as a day-to-day operational point of contact for pharmacy sites, escalating issues and risks appropriately
Provide hands-on operational support at sites as needed during periods of increased demand, audits, inspections, or remediation activities
Assist with operational readiness for regulatory inspections by ensuring processes, documentation, and site practices are executed as designed
Perform other operational duties as assigned by the VP of Operations and Compliance to support business continuity and evolving organizational needs
Qualification
Required
8-10 years of experience in operations, supply chain and logistics at a multi location pharmacy/ healthcare environment
Demonstrated ability to manage complex operational workflows and support cross-functional initiatives
Strong organizational and project management skills with attention to detail and follow-through
Ability to operate effectively in a fast-paced, regulated environment with shifting priorities
Collaborative, solutions-oriented mindset with a willingness to support sites hands-on when needed
Preferred
MBA preferred but not required
Benefits
100% employer-paid health, dental and vision insurance for our employees, effective on the first of the month following your start date
Paid time off for vacation, holidays and sick time, with the ability to accrue more vacation time with increased tenure
Competitive starting wages with the opportunity for rapid career growth, promotion, and wage increases
Company Stock Options
Pre-tax commuter benefits, dependent care, HSA and FSA
Employer-paid short and long-term disability leave, parental leave, and life insurance
401k with $300/year match
Referral bonus payouts of up to $1,000 for a successful referral
Human and pet wellness benefits, including $650/year allowance for routine pet care through Wagmo
Discounts on many items through Perkspot
And more!
Company
Mixlab
Mixlab is a pet pharmacy.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$41.6MKey Investors
Vanterra CapitalSonoma Brands CapitalGlobal Founders Capital
2023-08-14Series A· $10M
2021-08-02Series A· $20M
2020-08-18Seed· $2M
Leadership Team
Frederic Dijols
Founder / CEO
Vinnie Dam
Founder / Chief Pharmacy Officer
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