GP Generate · 6 days ago
Billing Coordinator
Los Angeles, CA
Full-time
Hybrid
New Grad, Entry Level
$22/hr - $24/hrGP Generate is seeking an entry-level Billing Coordinator to join our busy Finance & Accounting department. This role is critical for ensuring the accurate and timely processing of client invoicing, and involves various responsibilities such as data entry, invoice generation support, and billing reconciliation.
AdvertisingMarketing
Responsibilities
Accurately and efficiently perform a high volume of data entry related to client billable expenses, purchase orders, and vendor invoices directly into our agency management system, Advantage
Assist the Billing Manager in the preparation and generation of preliminary and final client invoices for media, production, and fee-based services
Maintain well-organized and complete electronic and physical billing files, ensuring all backup documentation is properly attached and accessible for audits
Work with Media and Project Management teams to verify costs and placements against client media flowcharts and documentation, often utilizing our internal tool, Guideline
Assist in reconciling client budgets, project expenses, and billed amounts to ensure accuracy and compliance with client contracts
Flag discrepancies or potential billing issues to the Billing Manager promptly and assist in the necessary follow-up or research
Provide general administrative support to the Billing and Finance team as needed, including organizing reports and responding to internal inquiries regarding invoice status
Qualification
Required
High School Diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is a plus
Exceptional attention to detail and a strong commitment to accuracy in data entry and calculations
Proficiency in Microsoft Office Suite, particularly Excel (basic formulas and data manipulation)
Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
Excellent written and verbal communication skills
A professional, positive, and collaborative attitude
Preferred
Previous experience (internship or entry-level role) in an administrative, data entry, or accounting support function
Direct experience with Advantage or other similar agency accounting software is a significant plus
Familiarity with agency-specific media tools or flowcharting software like Guideline
Benefits
Medical
Dental
Vision
401k Matching
Company
GP Generate
“Smart advertising campaigns begin with smart media choices.
Founded in 2009
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Steven Page
Chief Operating Officer
Company data provided by crunchbase