The Neon Museum · 1 week ago
Executive Assistant to the Executive Director
Las Vegas, NV, US
Full-time
Onsite
Senior Level
$70K/yr - $75K/yr
5+ years expThe Neon Museum is a dynamic, community-centered institution entering an exciting period of growth. They are seeking a highly organized Executive Assistant to support the Executive Director and manage complex calendars, communications, and stakeholder engagements.
Museums & Institutions
Responsibilities
Manage multiple, complex calendars for the Executive Director, including internal meetings, donor engagements, campaign activities, and community events
Coordinate travel, meeting logistics, and hospitality for visiting guests and VIPs
Oversee email management, draft correspondence, and maintain the Executive Director’s contacts with the highest level of confidentiality
Serve as a trusted communication bridge between the Executive Director, staff, board and committee members
Prepare meeting materials, including agendas, packets, and presentations for board, committee, and senior team meetings
Take accurate minutes and translate discussions into clear, actionable follow‑up items
Work closely with donors, consultants, volunteers, and community partners involved in the campaign
Coordinate campaign‑related meetings, events, and communications
Provide warm, professional hospitality to visiting donors and stakeholders
Serve as the Museum’s first point of contact for inquiries from the public and community partners
Represent the Executive Director and the Museum with professionalism, clarity, and a welcoming demeanor
Be knowledgeable as to the Museum’s constituents, donors, and stakeholders with the ability to engage in strong, positive relationships
Manage multiple projects simultaneously while maintaining strong attention to detail. Knowledge of MS Project or similar project management software preferred
Maintain organized systems for files, communications, and workflow
Collaborate across departments to support Museum-wide initiatives and priorities
Qualification
Required
5+ years of executive support experience, with an organization with a guest and / or donor engagement aspect
Exceptional organizational skills and the ability to manage multiple priorities
Strong minute‑taking, documentation, and follow‑through abilities
High level of discretion and commitment to confidentiality
Warm, professional demeanor with excellent interpersonal and communication skills
Experience managing multiple calendars and complex scheduling
Proficiency with Microsoft Office Suite, Canva, and other collaboration tools
Adept at the technology necessary for physically setting up presentations, teleconferencing, and systems
Valid clean driver's license and use of a car
Preferred
Bachelor's degree or equivalent experience preferred
Knowledge of MS Project or similar project management software preferred
Benefits
Subsidized employee health insurance, including dental and vision coverage.
Employer-contributed 403(b) retirement plan.
Fifteen days paid vacation annually increasing with tenure.
Additional 10 days observed paid holidays per annum.
Paid sick leave.
Museum store discount and other discount programs.
Counseling and advice benefits.
Employee complimentary museum ticket program for friends and family.
Company
The Neon Museum
The Neon Museum collects, preserves, studies and exhibits iconic Las Vegas neon signs for educational, historical and cultural enrichment.
11-50 employees
Funding
Current Stage
Early StageRecent News
Company data provided by crunchbase