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UC Santa Barbara · 3 days ago

Financial Analyst for Recharges

Santa Barbara, CA

Full-time

Hybrid

Entry Level

$36.03/hr - $38.24/hr

1+ years exp

UC Santa Barbara's California NanoSystems Institute (CNSI) is seeking a Financial Analyst to manage the budgets for the Institute's recharge facilities. The role involves forecasting expenditures, analyzing usage, evaluating operational costs, and providing financial guidance to principal investigators.

Responsibilities

Responsible for reconciliation of general ledgers, maintaining accuracy of information recorded in the accounting system, researching, analyzing and reconciling financial data

Advises principal investigators on federal, state, campus, agency and award-specific rules, regulations and restrictions regarding the utilization of research and state funds

Ensures that principal investigators and administrative staff adhere to agency rules governing the appropriateness of expenditures on various forms of funding

Identifies financial transaction discrepancies and errors on general ledgers and resolves related issues with PIs

Gathers supporting documentation for general ledger entries for all accounts on a monthly basis

Maintains systems to meet contract audit requirements

Evaluates cumulative and projected purchases, recharge costs, and salary expenditures to perform budget projections for accounts, prepares other reports or statistics as requested

Manages the budgets for the Institute's recharge facilities including forecasting expenditures, analyzing usage, evaluating operational costs, etc

Coordinates and processes monthly recharges for use of Institute's equipment and facilities

Ensures the maintenance of applicable usage tracking databases

Monitors the expenditures and activities for each recharge facility or individual piece of equipment

Recommends to Facility Managers and Business Officer possible modifications to rates and data indicated in recharge proposals as needed

Conducts the user access process for Institute's recharge facilities

Maintains auditable records for Institute's recharge activity

Coordinates and monitors account user authorizations for extramurally funded projects

Manages recharge account requests for other campus departments' facilities

Verifies and liens recharges from other campus departments in departmental shadow system and maintains auditable records

Posts transactions in automated accounting system (GUS)

Provides support for Financial Manager with financial transactions including, but not limited to: preparing transfers of non-payroll expense

Assembly and distribution of monthly account reports

Verifies that the charges are allowable and applicable to the funding source

Maintains complete and accurate financial files, insuring the department is 'audit ready' at all times

Serves as subject matter expert for processing travel, business meeting, exceptional and miscellaneous reimbursements, using UC Concur system for CNSI employees, ensuring all applicable policies are followed

Develop travel and entertainment reimbursement policies and practices for CNSI that both adhere to applicable UC policy and promote efficiency and streamlining

Performs special projects and other duties as assigned