Halff · 4 hours ago
Assistant Project Administrator CEI
Jacksonville, FL
Full-time
Onsite
New Grad, Entry LevelHalff is a full-service infrastructure consulting firm seeking an Assistant Project Administrator to support Construction Engineering and Inspection (CEI) projects in the Jacksonville Florida region. The role involves assisting with project documentation, coordinating activities, monitoring timelines, and providing mentorship to junior staff.
ArchitectureCivil EngineeringEnergyProfessional Services
Responsibilities
Assist in the maintenance of project documentation, including contracts, schedules, budgets, and progress reports
Coordinate project-related activities, including meetings, site visits, and client interactions
Collaborate closely with project managers and engineers to ensure seamless project execution
Assist in monitoring project timelines and milestones, identifying potential issues and proposing solutions
Assist in the preparation and submission of project proposals, bids, and RFQs
Assist in the support of financial aspects of projects by tracking expenses, invoices, and budgets
Assist in the preparation and distribute meeting agendas, minutes, and follow-up action items
Conduct research and gather data to support project decision-making and planning
Assist in quality control by reviewing project deliverables for accuracy and compliance
Provide mentorship and guidance to junior project and support staff
Qualification
Required
High school diploma or equivalent required
Basic understanding of project management principles and methodologies
Good organizational skills with a keen eye for detail
Good communication and interpersonal abilities
Ability to manage multiple tasks and projects concurrently
Developing problem-solving and critical-thinking skills
Familiarity with engineering terminology and construction processes
Moderate experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience in contract management and procurement processes
Demonstrated leadership and team collaboration skills
High level of discretion and ability to handle sensitive and confidential information
Strong time management skills and ability to work under tight deadlines
Moderate experience in project management software such as Primavera P6, Microsoft Project, or similar tools
Demonstrated experience in project coordination, documentation management, and team collaboration
Benefits
Medical, dental, prescription and life insurance
Long-term and short-term disability insurance
Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
Traditional and Roth 401(k) plans
Employee Stock Ownership Plan (ESOP)
Health Savings Accounts (HSA)
529 College Savings Plan
Flexible Spending Accounts (FSA)
Employee Assistance Plan (EAP)
Company
Halff
Welcome to Halff, the infrastructure consulting firm planned, designed, engineered, constructed—and purposed—for people.
Founded in 1950
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jessica Baker Daily
President and CEO
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