Vallen · 13 hours ago
Operations Admin Coordinator I
Houston, TX
Full-time
Onsite
New Grad, Entry Level
0+ years expVallen is an industry leader in delivering flexible supply chain solutions. The Operations Admin Coordinator I is responsible for administratively supporting and coordinating the day-to-day business operations, preparing reports, assisting with financial tracking, and performing procurement activities as needed.
Wholesale
Responsibilities
Produces and maintains daily, weekly, monthly, and ad-hoc reports including but not limited to: Shipped Not Billed, APP220, Void Order Register, various TPS and Cognos/BI reports, etc
Assists with administering accounts payables and helps resolve non-conformance issues
May assist with performing general office administration and may fill in for absent Customer Service Representatives/positions
Trains and assists CSR’s with credit and re-billing procedures
Assists site management with P&L and expense support
Appropriately processes credits and returns
Contributes to the site compliance on achieving KPI goals
Participates in company quality initiatives and complies with Standard Operating Procedures
May researches and help resolve invoice disputes, credits and rebills
Appropriately sets-up customer and vendor accounts, billing codes, and other data elements in Vallen’s systems of record; maintains accurate records and files
Administratively supports the customer order process; may coordinate activity with vendors, sales staff, customer service representatives, billing representatives, warehouses and shippers; may assist with making arrangements for shipments
Provides ad-hoc support to site leadership in their daily activities
Records attendance and may assist with submitting timekeeping data
Appropriately escalates issues timely; collaborates with staff and leadership to ensure customer satisfaction in all accounts
Performs other duties as assigned
Qualification
Required
High school diploma or GED coupled with 6+ months related experience and or training; or equivalent combination of education and experience
Advanced proficiency and accuracy in Microsoft Office suite
Strong decision-making ability and ability to execute tasks with minimal supervision
Strong attention to detail and organization and time management skills
Observant and able to anticipate needs and requirements
Professional presence to interact with all levels within the organization, vendors and customers
Basic mathematical aptitude with the ability to calculate figures and amounts such as percentages, discounts, taxes and margins
Ability to apply and understand instruction furnished in written, oral, video and diagram form; follows standard operating procedures
Strong organizational, planning and customer service skills
Aptitude to learn company products and services
Benefits
Medical, Dental, and Vision Insurance
Medical, Dental, and Vision Insurance for Single, Employee + Spouse or Children, and Family Coverage
401(k) with discretionary company match of $0.50 on the $1.00 up to 6% of pay (U.S. positions only)
Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
Employer-paid Short-Term and Long-Term Disability Benefits and Parental Leave (and any leave required under federal, state, and local laws)
Health Care and Dependent Care Flexible Spending Accounts
Paid Time Off (Vacation and Sick Days): 80–160 hours of vacation time based on seniority, accrued monthly and prorated from date of hire. 40–56 hours of sick time per year based on seniority and advanced upon hire.
Paid Time Off (Holidays): 8 scheduled holidays plus 2 floating holidays
Employee Assistance Program
Employee Resource Groups for networking and team building
Tuition Reimbursement Program
Employee Referral Program
Safety shoe and safety glasses reimbursement (based on position)
Employee discounts through BenefitHub
Advancement opportunities
Company
Vallen
Vallen is the largest provider of integrated services and the "go-to" partner for large production companies that need real, transparent savings and optimization of the indirect supply chain.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase