Legence · 1 week ago
Project Administrative Assistant
Therma, 1601 Las Plumas Avenue, San Jose, California, United States of America
Full-time
Onsite
Entry Level
$25/hr - $28/hr
1+ years expLegence is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. They are seeking a Project Administrative Assistant to provide direct support to Project Managers, ensuring smooth operations and project success while managing documentation and collaborating with stakeholders.
ConsultingEnergy EfficiencyProfessional ServicesRenewable EnergyService Industry
No H1B
Responsibilities
Provide direct support to Project Managers and the project team, ensuring smooth operations and project success
Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation
Collaborate with internal and external stakeholders, ensuring seamless communication and coordination
Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables
Maintain meticulous records, correspondence, and project documentation to support job site operations
Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment
Demonstrate exceptional attention to detail and problem-solving skills
Perform additional administrative duties as required to support project success
Qualification
Required
1+ years of experience in construction project administration, specializing in RFIs, Change Orders, Submittals, O&Ms, and construction documentation
Proficiency in key software tools, including Excel, BlueBeam, Microsoft Office, Procore
Strong organizational and communication skills, with the ability to multi-task effectively
Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors
Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills
Benefits
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.
Company
Legence
Legence provides a comprehensive mechanical, electrical, plumbing, and maintenance services to improve building performance.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
$2.12B2025-12-11Post Ipo Secondary· $434.81M
2025-10-30Post Ipo Debt· $110M
2025-09-12IPO
Leadership Team
Jeffrey Sprau
Chief Executive Officer
Stephen Butz
Chief Financial Officer
Recent News
2026-01-09
2026-01-06
MarketScreener
2026-01-03
Company data provided by crunchbase