Apply on Employer Site

University of Tennessee, Knoxville · 21 hours ago

Administrative Associate 3-Psychiatry

Memphis, TN

Full-time

Onsite

Mid Level

$19.67/hr - $19.67/hr

4+ years exp

The University of Tennessee - Knoxville is seeking an Administrative Associate 3 to provide administrative support to the Chairman and the Department of Psychiatry in the Center for Addiction Science. This role involves data input, managing supply orders, processing accounts payable, and assisting with faculty recruitment and departmental systems.

Higher Education

H1B Sponsor Likely

Responsibilities

Provides administrative support to the Chairman and Psychiatry faculty members

Serves as liaison between various hospitals, clinics, and staff members

Assists faculty with formatting and printing posters for presentations, meeting preparations, letters, and transcription

Assists with the coordination of faculty recruitment, faculty certification, promotion processes, and UT Recruitment and Faculty Appointment Process

Collects attendance records and evaluations from Grand Rounds and submits all paperwork for CME and CE credits

Develop departmental systems and procedures and communicate policies and procedures to the staff

Works closely with the Director to prepare offer letters, appointment letters, and all other documents required for faculty appointments

Coordinates with Principal Investigator to ensure accounts are approved and reconciled within University Policy

Maintains department databases; prepares and submits H1-B Visa applications

Gathers all faculty academic activities such as abstracts, lectureships, visiting professorships, grand rounds, outside teaching activities, departmental teaching activities, publications, etc

Attends and records minutes of monthly faculty meetings

Performs other duties as assigned

Qualification

Microsoft OfficeAdministrative experienceProblem-solving skillsResourcefulnessInitiative

Required

High School Diploma or GED. (TRANSCRIPT REQUIRED)

Four (4) years of administrative experience; OR Associate's Degree and two (2) years of work-related experience; OR Bachelor's Degree in lieu of experience

Ability to demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and priorities of work

Ability to establish procedures and systems and ensure orderly and timely workflow for the department

Knowledge and proficiency with a variety of Microsoft Office products, including Word, Excel, and PowerPoint is a requirement

Preferred

Two years of relevant experience within a higher education institution preferred

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)