Seattle Department of Transportation · 4 days ago
Administrative Staff Analyst
Seattle, WA
Full-time
Hybrid
Entry, Mid Level
$47.39/hr - $55.19/hr
2+ years expThe Seattle Department of Transportation is focused on improving the city's transportation infrastructure and sustainability. They are seeking an Administrative Staff Analyst to provide advanced administrative, financial, and operational support to the Roadway Structures Division, ensuring efficient processes and effective coordination within the team.
Government Administration
Responsibilities
Coordinate purchasing and procurement activities, including requisitions, contract documentation, purchasing workflows, and credit card reconciliation
Facilitate personnel and hiring processes, including job postings, interview coordination, onboarding activities, and organizational chart updates
Support financial tracking and reporting, including spending plans, labor and non-labor monitoring, journal transfers, and reimbursement billing
Prepare and maintain routine division-wide reports, update SOPs, and support shared administrative tools such as directories, calendars, and the weekly division report
Maintain administrative systems and records, including SharePoint file management and archiving
Provide administrative support to division leadership through scheduling, meeting coordination, documentation preparation, and communication management
Create, edit, and close work orders; ensure accurate cost tracking in Infor to support reporting and future project estimating; and serve as the division point of contact for technical questions and system updates
Supervise one Administrative Specialist II, ensure timely completion of work orders and resource usage tasks, and perform quality control of associated data entry
Serve as the primary backup to the Administrative Business Partner by participating in cross-training and providing coverage for administrative functions, including intake and evaluation of new requests, workload balancing, task assignment, and oversight of administrative task tracking
Qualification
Required
Requires two years of administrative experience and a Bachelor's degree in business or public administration or related field (or a combination of education, training, and/or experience that provides an equivalent background to perform the work of the class)
Current Washington State driver's license
Preferred
Demonstrated experience working with administrative or financial systems (e.g., Workday, PeopleSoft, or similar platforms)
Strong written and verbal communication skills, with the ability to provide clear, accurate, and professional administrative support
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment
Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams)
Experience working in a public-sector, transportation, infrastructure, or maintenance operations environment
Knowledge of procurement processes, contracting documentation, or public agency purchasing rules
Experience supporting hiring processes, onboarding, or personnel administration
Skill in financial monitoring, expenditure tracking, and preparing reports or supporting audits
Experience with SharePoint administration, records management, or large file migration
Ability to work collaboratively in a matrix-managed environment and provide guidance or process support to administrative staff
Demonstrated ability to identify process improvements and implement efficiencies in administrative workflows
Benefits
Vacation
Holiday
Sick leave
Medical
Dental
Vision
Life and long-term disability insurance for employees and their dependents
Company
Seattle Department of Transportation
Seattle Department of Transportation is a Government Administration industry
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Summer Al Mashhadani
Senior Talent Acquisition Partner
Tina Phan, SHRM-CP
Strategic HR Business Partner
Recent News
2025-04-22
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