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Brightstar Lottery · 16 hours ago

Administrative Assistant III

Sacramento, CA

Full-time

Hybrid

Mid Level

$21.15/hr - $40.93/hr

Brightstar Lottery is an innovative global leader in lottery solutions, known for its expertise in secure technology and comprehensive solutions. They are seeking a highly organized and proactive Administrative Assistant III to provide comprehensive administrative support, primarily onsite in Sacramento, while managing competing priorities and supporting senior leaders and cross-functional teams.

ComputerGamingInformation ServicesInformation TechnologyManufacturing

Responsibilities

Process daily, weekly, and monthly customer invoicing with a high level of accuracy and timely turnaround

Perform data entry across multiple Excel spreadsheets and SAP systems

Scan, copy, and manage sensitive and confidential documentation

Manage Office PCard expenses, including monthly reconciliation and ensuring compliance with purchasing policies

Oversee the Purchase Order (PO) process, working directly with vendors to establish POs, provide invoice payment details, and ensure accurate billing

Request vendor quotes as needed

Develop and maintain expert-level knowledge of MediusFlow to properly code and route invoices for approval

Coordinate and schedule travel, meetings, and appointments across multiple time zones

Manage complex calendars using sound judgment to optimize cadence and meeting effectiveness

Prepare meeting agendas, presentations, and logistics; support recurring staff meetings and annual staff events

Draft written communications, reports, and other materials as required

Support office management activities, including ordering supplies, catering, petty cash management, visitor badge access, staff lunches, and license renewals

Provide administrative support to Human Resources, including onboarding, offboarding, and HR-related correspondence

Build a strong understanding of business priorities to provide effective support to the General Manager and leadership team

Serve as a liaison and proactive problem-solver across teams

Support Field Services with Purchase Order creation and order-related information

Participate in projects addressing departmental or organizational initiatives

Perform additional duties as assigned