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University of North Carolina Wilmington · 4 days ago

SHRA Temporary Administrative Assistant

Wilmington, NC

Part-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

The University of North Carolina Wilmington is a public institution dedicated to teaching, mentoring, research, and service. They are seeking a Temporary Administrative Assistant to manage academic policies, coordinate curriculum processes, and provide support for faculty and student initiatives.

EducationHigher EducationUniversities

Responsibilities

Serve as the primary custodian for all academic policies and procedures, responsible for development, revision, updating, and distribution of WCE policy manuals and handbooks

Ensure strict and comprehensive compliance with all relevant governing policies, including NC State Laws, NC State Board of Education Policies, and UNC System reporting requirements

Manage and maintain the Academic Affairs Operations Calendar to ensure the timely and compliant completion of all recurring projects

Coordinate the full scope of curriculum processes (changes and approvals), academic course scheduling, and provide support for the OAP Launch Initiative

Oversee and coordinate academic program assessment and accreditation activities

Manage processes for student retention and progression, including college admissions and the administration of the student scholarships

Maintain comprehensive academic affairs records, including key student data files, and generate all necessary reports for WCE leadership

Track the Faculty Excellence Awards Application (Processes and Timeline)

Search for information and generate reports from student and program data

Help with WCE Research and Funding Initiatives

Provide essential support for key academic meetings and events

Work with other Content Managers to create and maintain the GPFR and WCE SharePoint sites

Develop the information distribution channels for GPFR Team

Qualification

Policy ComplianceProject ManagementCommunication SkillsOffice Software ProficiencyData ManagementCustomer ServiceConfidentialityIndependent Work

Required

Graduation from high school; or an equivalent combination of training and experience

Must have demonstrated ability to work with generally accepted office software programs

Must have demonstrated ability to maintain confidentiality

Strong customer service and communication skills are essential

Must have the ability to apply policies and procedures to the work performed in the department

Preferred

Fundamental understanding of university and organizational structures is necessary to collaborate effectively with Deans, Chairs, and faculty

Proven experience in managing recurring projects and the ability to accurately read, interpret, and apply state, system, or institutional compliance requirements (since no one likes a policy violation)

High motivation and ability to work independently, directing a wide range of tasks to meet specific deadlines and making sound decisions quickly

Excellent oral and written communication skills are essential to clearly articulate complex policies, generate precise reports, and coordinate across the college

A willingness and ability to rapidly learn and use various office technologies and university systems