University of Oklahoma · 12 hours ago
Assistant to the Dean
Oklahoma City, OK
Full-time
Onsite
Senior Level
5+ years expThe University of Oklahoma is seeking an Assistant to the Dean to perform complex and high-level administrative duties for the Dean and senior leaders. This role involves managing schedules, coordinating meetings, and facilitating efficient workflow while acting as a liaison with internal and external agencies.
EducationHigher EducationUniversities
Responsibilities
Plans events and special projects as directed
Provides administrative assistance to the Dean of the College, to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities
Works with other departments within the college and across campus
Orders and tracks supplies and solves departmental problems as they arise
Manages the daily office duties of answering phones, greeting guests, and handling administrative tasks
Prepares high-level correspondence, reports and briefing materials
Acts as the liaison between the College and other agencies
Supports strategic planning activities by assisting with project tracking, status updates, and key deliverables
Compiles data, statistics, and other information and may assist with reports for the Dean
Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise
Independently responds to a variety of surveys, questionnaires, and other requests for information
Analyzes a variety of problems and carries out special assignments to solve those problems
Performs various duties as needed to successfully fulfill the function of the position
Qualification
Required
Bachelor's degree
60 months experience managing an office or program for a Dean, Director, or other leadership role
Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
Demonstrated ability in document preparation and proof reading
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations and within deadlines
Ability to communicate verbally and in writing
Physical: Sit for prolonged periods, Communicate effectively and listens, Use of a computer and calculator, Standing, stooping, bending, and reaching
Environmental: Standard Office Environment, Contact with employees, other departments, and outside entities
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
2026-01-11
The Journal Record
2025-12-25
The Philadelphia Inquirer
2025-12-24
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