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Optima Office, Inc. · 22 hours ago

Senior Payroll Specialist

San Diego,CA,US

Full-time

Onsite

Senior Level

$40/hr - $45/hr

5+ years exp

Optima Office, Inc. is seeking an experienced Senior Payroll Specialist for a prestigious client in Temecula, CA. The role involves overseeing all aspects of payroll administration, ensuring compliance with payroll laws, and managing payroll processing for the organization.

AccountingSoftware

Responsibilities

Manage all Payroll Functions in the Company

Facilitate a diverse and inclusive culture based on Company values/standards

Manage end-to-end payroll processing for all payroll cycles, ensuring timely and accurate pay for all employees

Maintain compliance with federal, state, and local payroll laws, wage and hour regulations, and internal policies

Oversee payroll audits, reconciliations, and reporting, including quarterly and year-end filings (W-2s, 941s, etc.)

Serve as the primary point of contact for payroll-related inquiries, resolving issues efficiently and professionally

Ensure accurate setup and maintenance of employee records, earnings codes, deductions, and tax configurations

Collaborate with HR, Finance, and departmental leaders to support business needs and process improvements

Lead payroll system enhancements and participate in new payroll or HRIS implementations as needed

Develop and maintain payroll procedures, checklists, and documentation to support operational consistency

Prepare, review, and distribute payroll reports to internal stakeholders

Partner with external vendors, auditors, and agencies as required

Qualification

CPP CertificationPayroll AdministrationADP Payroll SystemMulti-state Payroll ProcessingPayroll Regulations KnowledgeExcel ProficiencyAnalytical SkillsCustomer Service OrientationProblem-solving SkillsOrganizational SkillsCommunication Skills