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Harvard Kennedy School · 15 hours ago

Sponsored Programs Manager

Cambridge, MA

Full-time

Hybrid

Senior Level

5+ years exp

Harvard Kennedy School is dedicated to improving public policy and leadership. The Sponsored Programs Manager will oversee the grant management lifecycle, ensuring compliance with policies and managing a portfolio of research centers.

Education

Comp. & Benefits

No H1B

Responsibilities

Manage the HKS review and approval process for a portfolio of externally-funded sponsored grant and contract proposals. Ensure compliance with sponsor requirements, and Harvard and HKS policies

Manage a subset of post-award monitoring and reporting activities. Ensure that financial budgeting, accounting, monitoring, effort certification, reporting, and management of grants and contracts are accurate, timely, and in accordance with Harvard University and HKS accounting principles and procedures

Provide ongoing compliance monitoring and risk management, and active problem-solving on a range of activities, including the use of human subjects in research, data use agreements, international activities, export controls, potential conflicts of interest, research collaborator person of interest appointments, use of the Harvard name and shield, and MOUs and other non-sponsored research agreements

Oversee internal and external audit coordination and leadership

Produce sponsored program activity reports and expenditure projections for HKS senior leadership and others

Serve as an expert resource on HKS and Harvard University research policies and procedures

Manage complex, sensitive communication between/among faculty, research center senior staff, HKS Academic Deans’ Office, Office for Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS)

Participate in the development of RAO newsletters and intranet content, training materials, and conduct individual and small group trainings

Represent HKS on University-wide administrative committees, and the RAO at school-level meetings

Provide temporary coverage for research center vacancies, as needed

Participate in the recruitment process for research center grants/finance staff, as needed

Other duties as assigned

Qualification

Sponsored research regulationsResearch administration experienceFinancial budgetingAccountingProposal reviewSubmissionMicrosoft applications proficiencyCommunication skillsAnalytical problem-solvingInterpersonal skillsAttention to detailTeam collaboration

Required

Bachelor's degree or equivalent work experience required

Minimum of 5 years' relevant work experience

Advanced knowledge of sponsored research regulations

A cover letter and writing sample are required as part of the applicants submission

Preferred

BA/BS required and 5+ years of broad-based research administration experience emphasizing diverse proposal review and submission (e.g., US federal, non-federal, domestic, and foreign sponsors)

Familiarity with foundation and government agency policies/procedures for submission of proposals and management of awards

Knowledge of sponsored research finance and accounting principles, practices, and compliance areas applicable to higher education

Excellent written and verbal communication skills; presentation skills; interpersonal and customer service skills; attention to detail; analytical problem-solver

Knowledge of Harvard's GMAS system and general ledger applications strongly preferred

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Kennedy School

Kennedy School of Government at Harvard University is a public policy and public administration school. It is a sub-organization of Harvard University.

Founded in 1936

Cambridge, Massachusetts, USA

201-500 employees