Balfour Beatty Investments · 4 hours ago
Project Administrator - Reno
Warren AFB, WY
Full-time
Onsite
Entry, Mid Level
2+ years expBalfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. The Project Administrator is responsible for providing financial administration, contract management support, and various administrative duties for construction and renovation projects.
FinanceFinancial Services
Responsibilities
Prepares the monthly draw package that includes but is not limited to compiling of invoices and subcontractor pay applications for payment, inventory reconciliations, retainage tracking
Generate Delivery Orders/Progress billing sheets. Records all payables for project in Timberline Accounting Program
Researches all vendor/contractor discrepancies
Perform Service Agreement administrative functions to include the initial preparation of Service Agreements, SA Change Orders and the reconciliation of all SA’s
Ensure the validity of insurances, compliance with the Subcontractor documentation requirements, perform due diligence follow-ups and maintain logs
Checks SCO/SA Logs, and general correspondence for accuracy before submitted to their respective supervisor
Checks all Certified Payroll and Daily logs. Performs quarterly subcontractor Certified Payroll audits
Provides administrative support to management team and base team members by assisting with copying and filing documents, coordinating meetings, ordering all office supplies and maintain property tracking system for company owned equipment
Manages base badge log and helps administer the base badge system to include issuing badges to subcontractors and visitors
Tracks all contractor hours, gas and mileage logs of vehicles and updates spreadsheet for month end
Maintain and update all electronic storage including but not limited to: www.box.com, Procore and SharePoint websites as applicable
Manages all original unit paper documents and scans to electronic files
Assists in auditing the project closeout, to ensure all documents are scanned, boxed, inventoried, and shipped to corporate office or as otherwise directed
Qualification
Required
High school diploma or GED required; Associates degree is preferred
Minimum of 2 years of administrative experience in a construction office environment or a comparable combination of education and experience
Proficiency in Microsoft Office products with excellent Excel and Word skills
Strong communication and customer service skills, and attention to detail
OSHA 10 Hour Outreach Training Course within 45 days of hire
Preferred
Associates degree is preferred
A working knowledge of Timberline and Procore is preferred, but not required
Benefits
Discretionary bonuses
Medical and Dental Insurance 1st of the month following employment
Health, Flexible Spending and Dependent Care Accounts
Company paid life insurance
401K plan with employer matching
Robust PTO to include, sick, floating holidays, vacation, and personal days
2 Volunteer Days per year
Company paid short-term and long- term disability, parental leave.
And more!
Company
Balfour Beatty Investments
Balfour Beatty Investments is a global infrastructure investor operating in the UK and US.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Zachary Holdsworth
CFO
Amy Howland, ARM
Communications Business Partner
Company data provided by crunchbase