United Way for Greater Austin · 5 hours ago
Project Coordinator
Austin,TX,US
Full-time
Hybrid
Entry, Mid Level
2+ years expUnited Way for Greater Austin is dedicated to breaking economic barriers and building opportunities for all in the community. They are seeking a detail-oriented Project Coordinator to support project execution within the Operations department, focusing on maintaining project plans, tracking milestones, and ensuring effective communication among stakeholders.
CharityHealth CareNon ProfitSocial
Responsibilities
Maintain project plans, schedules, and status reports
Track deliverables, milestones, and deadlines
Update project management tools (e.g., Jira, Trello, Asana)
Collaborate with internal resources on optimizing the SharePoint environment
Assist in the administration, maintenance, and enhancement of Salesforce and all other internal applications
Serve as a point of contact between team members, stakeholders, and vendors
Schedule and organize meetings, prepare agendas, and take minutes
Communicate progress updates to stakeholders
Own the entire project management process of all internally and externally assigned departmental projects
Assist in assigning tasks and monitoring completion
Help manage resource allocation and identify potential bottlenecks
Assist in budgeting, tracking, and identifying any improvements
Document risks and issues raised during the project
Escalate concerns to senior project managers or leadership
Establish new SOPs as needed and maintain an internal document library
Compile weekly or monthly progress reports
Track KPIs such as budget adherence, timeline compliance, and resource utilization
Ensure departmental SLA’s are met
Handle project-related documentation (contracts, invoices, compliance forms)
Support procurement or vendor coordination if needed
Assist in departmental functions and additional duties as assigned
Support organizational events both onsite and offsite
Qualification
Required
At least 2 years of software database experience with an emphasis on reporting, preferably Salesforce
Bachelor's degree, or the equivalent of employment experience within systems and operations project management
Proven ability to manage and validate large data sets
Strong organizational skills and attention to detail
Excellent communication and collaboration skills
Experience with technical writing and providing end-user support
Demonstrated ability to manage projects and meet deadlines
Must be able to lift and position items weighing up to 35 lbs
Preferred
Experience in non-profit organization environment, preferably in data, customer service, and operations
Familiarity with third-party donor management tools
Benefits
Hybrid Work Option
Employer 403(b) Matching
Employer-Sponsored Health Insurance (for employees)
Dental Insurance
Vision Insurance
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Generous Paid Time Off (PTO)
Paid Parental Leave
FMLA
Employee Assistance Program (EAP)
Company
United Way for Greater Austin
United Way for Greater Austin brings our community together to break economic barriers and build opportunity for all.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Christie Bradow, M.A., PROSCI Certified
Senior Project Manager – EA to CEO
David C. Smith
CEO
Recent News
Austin Business Journal
2025-02-04
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