Apply on Employer Site

CGI · 3 months ago

Administrative Assistant Level II

Philadelphia, PA

Full-time

Onsite

Mid Level

$37.15/hr - $37.15/hr

4+ years exp

CGI is a leading IT and business consulting services firm, and they are seeking an Administrative Assistant Level II. This role involves performing a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff, while also providing support for various office actions and employee logistics.

AnalyticsApplication Performance ManagementBusiness IntelligenceConsultingCyber SecurityFinanceInformation TechnologyTechnical Support

No H1B

U.S. Citizen Only

Responsibilities

Assist with new hire orientation for Government employees

Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return

Provide input into the Management Information System (MIS)

With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ

Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL)

Track and verify Government employees’ award/recognition payments, transit reimbursements

Qualification

Microsoft Office SuiteDocument ManagementTime ManagementTyping 50 WPMTravel CoordinationOrganizational SkillsAnalytical SkillsCommunicationAdaptabilityRelationship BuildingAttention to Detail

Required

High school diploma (2 year college degree preferred)

Four (4) years of experience as an Administrative Assistant in an office environment

Two (2) years of experience supporting at an executive level

Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook

Demonstrated experience with document management, preferably for a legal department or other office

Demonstrated ability to prioritize and organize simultaneous work flow duties

Types 50 words per minute (WPM) with no errors

Ability to adapt to changes in procedures and assignments

Ability to establish working relationships at all organizational levels

Strong organizational skills, time management, and attention to detail

Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms

Excellent written and oral communication skills to draft memoranda and reports

Demonstrated capability to analyze facts, evaluate information, and draw conclusions

Ability to adapt to changes in procedures and assignments

Ability to establish working relationships at all organizational levels

Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)

Ability to accurately manage tasks and assignments

Ability to disseminate information and/or requests to all office personnel and compile responses

U.S. Citizenship is required

Benefits

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits