Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN · 4 days ago
Accounts Payable Specialist
Dallas, TX
Full-time
Onsite
Senior Level
5+ years expMackie Wolf Zientz & Mann, P.C. is seeking an experienced Accounts Payable Specialist to join their dynamic team. In this role, you will manage the accounts payable process, ensuring timely payments to vendors and handling various financial operations.
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Responsibilities
Manage the ACCOUNTS PAYABLE PROCESS, ensuring all invoices are paid timely, researching missing invoices and missing payments, solving vendor disputes, and reconciling Case Aware and QuickBooks regarding payments to vendors and employees on case-related matters
Manage the daily check runs out of Case Aware (Texas locations and assist all other locations)
Manage the monthly trust account disbursement for the TEXAS IOLTA account
Manage Weekly Cash Report to Partners and Owners
Manage month-end processes around Accounts Payable, Credit Cards Payable, Shareholder and Employee Receivables as well as all Payroll Liability Accounts, including employee health and other insurance accounts and travel expense accounts – Manage these accounts on the Balance Sheet
Review and post all employee expense reports from an accounting policy perspective, reminding employees regularly of deadlines to ensure timely accounting
Manage the daily, weekly, and monthly input of all invoices, credit card receipts, and journal entries working with the Reconciliation Accountant, as well as other support staff, to locate and input all missing transactions before the accounting period end cycle
Ensure timely payment of all invoices, initiating research on missing transactions to ensure timely entry/payment
Manage Prepaid Expense and Insurance Balance Sheet Accounts as well as non-payroll Expense Accrual Accounts
Assist vendors in research requests regarding their accounts receivable (both AVT and MWZM)
Manage the Voided Check process to ensure all controls are working properly and protect cash assets
Assist the Senior Accounting Manager and the Controller with the Annual Unclaimed Property Tax Procedures for all companies, and all bank accounts
Manage the year-end 1099 and 1096 IRS tax and reporting process
Manage strong relationships with vendor representatives
Assist in special projects and other accounting and administration tasks where needed
Enter vendor invoices, firm charge/credit card receipts, check requests, and other payable items timely to ensure payment is within vendor terms, in both the case system and the financial system for both MWZM and AVT
File accounts payable backup documentation timely upon vendor payment or charge receipt
Manage the firm’s accounts payable e-mail inbox to ensure all payable matters are addressed timely
Process daily import/export of payable items from the Case System to the Financial System
Void transactions as needed according to proper procedures in both the Case System and the Financial System
Promptly reconcile and research differences in vendor statements
Complete month-end processes for expense and payable accruals to support a timely month-end close
Qualification
Required
5-6 years of accounting experience, particularly in Accounts Payable
Strong AP and Excel skills
Bachelor's degree in Accounting or equivalent accounting experience in payables
Strong technical accounting background
Strong analytical and problem solving skills
Strong organizational skills
Team player and have ability to work independently
Excellent written and verbal communication skills, including ability to interact effectively with all levels throughout the Firm organization
Willingness to grow and take on additional responsibilities
Positive attitude and professional image at all times
Able to work cohesively with others or independently with little supervision
Highly dependable (attendance, daily responsibilities/tasks, and project deadlines)
Competent in multi-tasking, prioritization, and maintain confidentiality
Very detail-oriented
Good decision maker. Understand when to take initiative or seek manager's input
Company
Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN
Mackie Wolf Zientz & Mann, P.C.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Keller Mackie
President
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