Pikes Peak Area Council of Governments · 5 hours ago
Senior Administrative Assistant
Colorado Springs,CO,US
Full-time
Onsite
Mid, Senior Level
2+ years expPikes Peak Area Council of Governments (PPACG) is seeking a Senior Administrative Assistant to perform various support activities throughout the organization. The role involves being the first point of contact for visitors and providing administrative support across departments, while ensuring a high level of customer service.
AssociationCommunitiesNon Profit
Responsibilities
Perform a variety of administrative, secretarial, and accounting clerical duties for various organization departments
Greet and direct walk-in visitors; provide seniors, younger disabled, caregivers and other interested community members information on internal AAA services/programs and provide information on services and resources available throughout the community
Answer the PPACG main line and the AAA Information and Assistance phone line; answer and direct phone calls; answer questions and take messages
Maintain building security by following procedures, monitoring visitors, and ensuring visitors sign in to be consistent with internal safety procedures
Asset with safety initiatives and work with a committee of staff representatives to create and/or maintain policies and procedures related to business safety
Provide administrative support for Area Agency on Aging Director and other PPACG programs
Coordinate with staff to provide support for PPACG committees by typing, copying, and distributing agendas and meeting packets, providing support for meetings, resolutions, preparing minutes, etc
Work closely with and serve as back up to the Office Manager for cross-training and coverage purposes and to ensure full attention to all organizational needs
Work with vendors for support, repairs, and services
Process incoming and outgoing mail, to include post office drop-off
Make bank deposits
May provide meeting support and technical assistance for committee meetings in conjunction with other administrative and I.T. staff
Type letters, memorandums, and financial documents
Order office supplies including business cards, equipment and miscellaneous supplies and ensure approval is received to align within PPACG department’s budgets
Assist in entering requests for office needs into organization accounting system
Update employee extension changes to phone system; maintain greetings and announcements
Perform related duties, and support other PPACG programs, as assigned
Qualification
Required
High school diploma or equivalent
Minimum of two years of secretarial or administrative experience
Ability to go up and down stairs
Ability to perform duties with limited supervision
Ability to accurately type 50 wpm
Excellent verbal and written communication skills
Experience with Microsoft Office Suite including Word, Access, Outlook and Excel
Familiarity with internet functions
Preferred
Knowledge and/or experience of the aging population and/or human services
Good listener
Patient
Ability to screen calls and make determinations regarding appropriate services
Ability to work well alongside volunteers
High level of positive customer service skills
Benefits
Sick Time
Vacation Time
Holiday
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short-Term and Long-Term Disability Insurances
Hospital Indemnity Insurance
Flexible Spending Account
Vacation Buy
Retirement Plan
Company
Pikes Peak Area Council of Governments
Pikes Peak Area Council of Governments provides a forum for local governments to discuss transportation and environmental issues.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase