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Stephens College · 2 days ago

Operations Project Coordinator

Columbia, MO

Full-time

Onsite

Entry, Mid Level

2+ years exp

Stephens College is a nationally recognized, mission-driven institution with a nearly 200-year legacy of educating leaders and innovators. The Operations Project Coordinator serves as a vital mid-level professional responsible for the day-to-day execution and coordination of institutional projects within Facilities, Security, and Auxiliary Services, ensuring project timelines are met and communication remains fluid between stakeholders.

Higher Education

H1B Sponsor Likely

Responsibilities

Manages the day-to-day coordination and monitoring of operational projects to ensure timely completion and quality outcomes

Maintains and updates detailed project schedules, task lists, and milestones for operational initiatives across Facilities, Security, and Auxiliaries

Monitors project progress daily, identifying potential bottlenecks or resource gaps and escalating them to leadership with proposed solutions

Coordinates the logistics of site visits, contractor access, equipment deliveries, and inspections to ensure minimal disruption to campus life

Ensures all project-related documentation—including contracts, permits, warranties, and compliance materials—is accurately tracked and filed

Tracks project deliverables and holds vendors and contractors accountable to agreed-upon timelines and specifications

Supports the bidding and RFP (Request for Proposal) process by organizing submissions and coordinating review committees

Serves as a primary point of contact for project stakeholders, ensuring clear and consistent communication across all phases of project work

Acts as liaison between Facilities, Security, Auxiliary Services, and campus departments (Academic Affairs, Student Life, Human Resources) regarding project impacts and timelines

Serves as a primary point of contact for external vendors and contractors, ensuring they adhere to college standards and project specifications

Facilitates communication and coordination for cross-functional project teams

Drafts project updates, status reports, dashboards, and briefing materials for leadership review

Assists in coordinating cross-functional meetings, ensuring clear agendas and actionable follow-up items

Communicates project timelines and impacts to campus constituents in a clear, professional, and timely manner

Maintains the administrative infrastructure necessary for successful project delivery and institutional compliance

Manages the processing of purchase requisitions, invoices, and contract renewals related to operations projects

Assists in tracking project budgets, highlighting variances, and supporting the preparation of financial reports

Maintains accurate and organized project files, contracts, permits, warranties, drawings, and compliance documentation

Maintains the centralized repository for all operational SOPs (Standard Operating Procedures) and compliance documentation

Ensures that all operational activities comply with college policies, regulatory standards, and best practices

Supports long-range operational planning and capital planning documentation efforts

Ensures that project outcomes meet the high standards of quality, safety, and stewardship expected by the Stephens College community

Conducts regular walkthroughs of project sites to ensure work aligns with the college's aesthetic, safety, and quality standards

Supports the implementation of sustainability initiatives and risk management protocols across all operational projects

Assists in the onboarding of new vendors or auxiliary partners to ensure they understand the Stephens College mission and culture

Evaluates project processes and recommends improvements to increase efficiency and reduce risk

Participates in coordinating staff and organizational events related to project launches, milestones, or campus initiatives

Updates job knowledge by participating in educational opportunities; reading professional publications; staying current on trends in higher education operations and project management

Qualification

Project ManagementOrganizational SkillsCommunication SkillsMicrosoft Office SuiteProject Management ToolsDependabilityProblem-SolvingCollaborationAttention to Detail

Required

Bachelor's degree in Business Administration, Operations Management, Project Management, or related field preferred; or equivalent combination of education and relevant experience

2–4 years of demonstrated experience in project coordination, facilities operations, or administrative management

Strong organizational skills with exceptional attention to detail and follow-through

Demonstrated ability to manage multiple projects and priorities simultaneously in a deadline-driven environment

Strong written and verbal communication skills

Proficiency with project management tools (e.g., Monday.com, Asana, Smartsheet, or similar) and Microsoft Office Suite

Collaborative mindset and ability to work effectively across departments and with external partners

Must be adept at problem-solving, including the ability to identify issues and resolve problems in a timely manner

Must be dependable, able to follow instructions, and respond to management direction

Must have the ability and means to travel on a flexible schedule as needed; proof of liability and property damage insurance on vehicle used is required

Preferred

Experience in higher education, nonprofit, hospitality, healthcare, or similarly complex institutional settings

Familiarity with facilities management, construction workflows, security systems, or capital project processes

Experience supporting budgets, contracts, and vendor management

Knowledge of auxiliary services operations, food service transitions, or campus services

CAPM (Certified Associate in Project Management) or similar certification is a plus

Benefits

Health insurance

Employee Assistance Program

Supplemental Retirement Annuity

Faculty/Staff Grants

Tuition waivers

Tuition paid undergraduate classes for dependents

Company

Stephens College

Stephens College is a school in Columbia.

Founded in 1833

Columbia, Missouri, USA

201-500 employees

http://www.stephens.edu/

H1B Sponsorship

Stephens College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2024 (2)

2020 (2)