Selfhelp Community Services · 1 day ago
Bilingual (Russian-speaking) Administrative Assistant - Holocaust Survivor Program
Brooklyn, New York, United States
Full-time
Onsite
Entry Level
$20/hr - $22/hr
2+ years expSelfhelp Community Services is dedicated to supporting Holocaust survivors through various programs, and they are seeking a Bilingual Administrative Assistant for their Holocaust Survivor Program. This role involves performing administrative tasks, managing communications, and ensuring smooth operations within the department.
CommunitiesConsultingHealth CareHuman ResourcesLifestyle
Responsibilities
Answers and screens telephone calls; provides basic information to callers and routes calls to appropriate staff
Receives incoming mail and routes to appropriate staff. Prepares outgoing mail and ensures proper delivery
Maintains inventory and orders office supplies as needed. Works with Facilities Management Department to ensure that proper inventory control and ordering protocols are followed
Maintains departmental filing systems. Files correspondence and other records
Maintains and updates client mailing list; creates labels and facilitates mailings to clients and others
Assists in the preparation of monthly service summary and statistical reports, and other required documentation, according to departmental standards
Greets visitors, ascertains nature of business, and directs visitors to appropriate staff member
Assists with Department/Division with submission of check requests and invoices, including staff reimbursement for travel expenses
Makes copies of correspondence or other printed material, scans documents and transmits faxes related to department activities
Assists with data entry in electronic client record keeping system
Prepares confidential reports, correspondence and other materials for Department/Division director
Assists with coordination of client transportation to social programs and events
Performs other related duties as required or assigned
Adheres to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices
Adheres to the organization’s policy in regards to absenteeism and appearance
Qualification
Required
Associate's degree (A.A.) or two-years of college or technical school
Two years related experience or equivalent combination of education and experience
Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint
Problem solving abilities while multi-tasking; ability to exercise sound judgment
Excellent verbal and written communication skills
Excellent customer service and organizational skills
Preferred
Experience in working with seniors
Company
Selfhelp Community Services
We believe that individuals deserve compassionate, trusted, and innovative care that respects their life experiences.
201-500 employees
H1B Sponsorship
Selfhelp Community Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (1)
2022 (3)
2021 (2)
2020 (4)
Funding
Current Stage
Growth StageLeadership Team
Russell Lusak
Chief Operating Officer
Halley Cianfarini
Temp VSC Outreach Coordinator
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