Field Calibrations, Inc. ยท 22 hours ago
Executive Assistant to the Chief Operating Officer & President/CEO
Phoenix, AZ 85044
Full-time
Onsite
Mid, Senior Level
$50K/yr - $70K/yr
5+ years expField Calibrations, Inc. is a leading ISO/IEC 17025-accredited calibration laboratory in Phoenix, Arizona, and a subsidiary of Emmonak Corporation. The company is seeking a highly organized Executive Assistant to provide comprehensive administrative support to the Chief Operating Officer and President/CEO, handling a wide range of responsibilities in a dynamic, multi-company environment.
Consumer Electronics
Responsibilities
Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones (Arizona and Alaska)
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Prepare correspondence, reports, presentations, and other documents; handle confidential information with the utmost discretion
Serve as the primary point of contact for internal and external stakeholders, including board members, shareholders, customers, vendors, and tribal/community representatives
Assist with financial tasks such as expense reports, invoice processing, basic bookkeeping support, and coordination with accounting teams
Organize and maintain files, records, and documentation for both companies, ensuring compliance and easy retrieval
Support board meetings, shareholder communications, and corporate governance activities for Emmonak Corporation
Coordinate projects, track action items, and follow up on deliverables across operations, quality, and administrative functions
Handle personal administrative tasks for the executive as needed, while maintaining professional boundaries
Assist with special projects and ad-hoc requests in all areas of the businesses, including operations, quality management, and strategic initiatives
Qualification
Required
Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives
Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools
Excellent written and verbal communication skills; professional and polished demeanor
High level of integrity and discretion when handling sensitive and confidential information
Ability to work independently with minimal supervision, while being a collaborative team player
Flexibility to occasionally work outside standard hours to accommodate executive needs or time zone differences
Preferred
minimum 5+ years preferred
Experience in a multi-company or remote-support environment is a plus
familiarity with Alaska Native Corporations (ANCs) or regulated industries is advantageous
Associates degree or equivalent experience preferred
Benefits
Competitive salary
Free food & snacks
Free uniforms
Health insurance
Opportunity for advancement
Paid time off
Training & development
Company
Field Calibrations, Inc.
Field Calibrations Inc. (FCI) offers a comprehensive range of instrument calibration services in Phoenix AZ.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase