Innity · 11 hours ago
ACCOUNTS PAYABLE and PAYROLL SPECIALIST
Santa Fe, NM
Full-time
Onsite
Entry, Mid Level
2+ years expInnity is seeking an Accounts Payable and Payroll Specialist who will be responsible for a range of functions in accounting and payroll. The role includes managing accounts payable tasks and ensuring timely and accurate payroll processing in compliance with established policies and procedures.
Ad NetworkAdvertisingDigital MediaISPMarketing
Responsibilities
Timely and accurate recording and payment of requisitions, invoices, purchase orders, travel authorizations, and other requests for payment
Verify budget availability for requisitions and other requests for payment
Verification of invoices and paperwork for accuracy, completeness, and adherence to IAIA policies and procedures
Maintain open and pending invoice files, and follow up on departmental approvals
Complete timely and accurate reconciliation of vendor accounts with vendor statements
Receive vendor invoices, audit and reconcile against Purchase Orders, data entry of Check Requisitions, and printing and distributing checks
Ensure timely and accurate printing and distribution of purchase orders per IAIA policies and procedures
Provide vendors and IAIA personnel assistance with questions/inquiries related to purchase orders, requisitions, invoices, and accounts and budgets
Maintain all files and paperwork related to Accounts Payable responsibilities in an orderly fashion
Log incoming paperwork and receipt incoming checks and cash
Prepare requisitions for Financial Services department expenses
Ensure timely and accurate payment, recording, and delivery of all payroll and payroll-related expenditures, including tax withholdings, employee deductions, benefits, service charges, etc
Process, audit, monitor, administer, and complete bi-weekly payroll in a timely and accurate manner, which includes but is not limited to the following key tasks:
Compile and audit bi-weekly payroll data such as work hours, vacation/sick time, leaves of absence, garnishment, insurance deductions, and 403(b) contributions
Ensure verification of supporting paperwork (including but not limited to employee time sheets) for completeness, accuracy, and compliance with policies and procedures
Process bi-weekly transfer of time and attendance data to Paylocity
Audit wages computed and correct errors to ensure accuracy of payroll
Timely and accurate auditing of paychecks and payroll reports/ledger
Issue and track the distribution of manual paychecks to employees as needed
May prepare and issue manual paychecks periodically
Prepare periodic reports of earnings, taxes, and deductions, including standard and ad-hoc payroll/time reports from HRIS/payroll software
Compile and produce annual payroll schedule and calendar
Respond to supervisor or employee inquiries about Payroll, time, and related earnings/deductions issues
Maintain all payroll-related files and paperwork in an orderly fashion
Assist with annual Museum Shop and Campus Bookstore inventory count
Serve as liaison between IAIA community and Financial Services
Other duties as assigned
Qualification
Required
Associate's degree (AA) or equivalent related experience plus at least two years' experience in a computerized financial office environment
Prefer a degree in accounting or two years of direct accounts payable and payroll experience
Ability to work under moderate supervision, begin projects independently (or as assigned), and bring projects (or assignments) to conclusion in a timely/accurate manner
Knowledge of computerized accounting systems and spreadsheet programs such as Excel
Knowledge of basic accounting principles
Ability to communicate effectively and work successfully with the IAIA community as related to job responsibilities
Must have hands-on, direct, and comparable payroll expertise
Must possess the ability and skill to secure highly confidential/compensation information
Ensure the security and confidentiality of sensitive financial data/information
Ability to resolve payroll issues/concerns constructively
Must have excellent attendance and punctuality capability
Must have the skill to organize and prioritize payroll tasks/duties in a logical/methodical manner
Strong knowledge of ad-hoc report writing
Ability to quickly obtain a solid understanding of payroll and payroll tax laws
Proficient in Word and Excel
Must have strong demonstrated skills in written and verbal communications
Must possess effective/efficient time management skills and excellent attention to detail
Must be able to work effectively in a highly collaborative work environment
Must have a high level of customer service, professional demeanor, and presence
Strong customer service skills, which demonstrate responsive, courteous, and professional presence/results
Company
Innity
Innity provides online marketing technologies and services to many of the world's largest brands and advertising agencies.
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2008-06-30IPO
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