Strathmore · 13 hours ago
Program Event Coordinator
Rockville, MD
Full-time
Onsite
New Grad, Entry LevelStrathmore is seeking a Program Event Coordinator to provide administrative and event logistics support for various programming activities. The role involves coordinating artist accommodations, managing event logistics, and ensuring excellent relationships with artists and tour management.
Digital EntertainmentPerforming ArtsProfessional Services
Responsibilities
Provide on-site support for performances and preparations for the majority of the Music in the Mansion series
Organize hospitality and catering needs for each artist (may include shopping, food set up and clean up)
Prepare green room and artist dressing room areas prior to artist arrival
Coordinate and book hotel accommodations and transportation schedules with transportation vendor and production manager along with other programming staff
Manage company ticket requests
Ensure timely and appropriate follow-up with artists to maintain excellent relationships with tour management
Submit timely payment requests via online system and ensure payment is received by the appropriate parties at the correct times
Help coordinate and staff artist arrival, rehearsals, concerts, pre- and post-concert events, and artist departure for performances at the Mansion
Support Lead Event Managers for Music Center Shows with early load-ins, VIP events, rehearsals, and tech days
Organize hospitality needs for each artist, which may include creating shopping lists, grocery shopping, online ordering, food setup, and clean up
Provide on-site support for performances and preparations for the outdoor summer programming, which includes but is not limited to Live from the Lawn
Assist with annual Special Projects, which include but are not limited to UkeFest and the Bernard/Ebb Songwriting Competition and Showcase
Laundry support and management. Pulling together dirty linens (towels, tablecloths) and requesting service through the designated application. Put away linens when returned
Manage the hospitality closets and cabinets, keeping accurate inventories of all items
Oversee Digital Program books for Music in the Mansion and Music Center performances
Royalty reporting to ASCAP and BMI, which includes tracking details pertaining to the shows presented at the Music Center, the Mansion, and outdoor programming. Submitting those details to our ASCAP and BMI online accounts, as well as submitting royalty payment requests to the Finance Department
Maintain Strathmore’s artist history database by gathering materials from the various systems currently in place and manually entering them into our web-based Zoho database
Attend regular meetings. Includes departmental and interdepartmental meetings
Operate within the Strathmore-approved budget
As assigned by direct supervisor
Qualification
Required
Provide on-site support for performances and preparations for the majority of the Music in the Mansion series
Organize hospitality and catering needs for each artist (may include shopping, food set up and clean up)
Prepare green room and artist dressing room areas prior to artist arrival
Coordinate and book hotel accommodations and transportation schedules with transportation vendor and production manager along with other programming staff
Manage company ticket requests
Ensure timely and appropriate follow-up with artists to maintain excellent relationships with tour management
Submit timely payment requests via online system and ensure payment is received by the appropriate parties at the correct times
Help coordinate and staff artist arrival, rehearsals, concerts, pre- and post-concert events, and artist departure for performances at the Mansion
Support Lead Event Managers for Music Center Shows with early load-ins, VIP events, rehearsals, and tech days
Organize hospitality needs for each artist, which may include creating shopping lists, grocery shopping, online ordering, food setup, and clean up
Provide on-site support for performances and preparations for the outdoor summer programming, which includes but is not limited to Live from the Lawn
Assist with annual Special Projects, which include but are not limited to UkeFest and the Bernard/Ebb Songwriting Competition and Showcase
Laundry support and management. Pulling together dirty linens (towels, tablecloths) and requesting service through the designated application. Put away linens when returned
Manage the hospitality closets and cabinets, keeping accurate inventories of all items
Oversee Digital Program books for Music in the Mansion and Music Center performances
Royalty reporting to ASCAP and BMI, which includes tracking details pertaining to the shows presented at the Music Center, the Mansion, and outdoor programming. Submitting those details to our ASCAP and BMI online accounts, as well as submitting royalty payment requests to the Finance Department
Maintain Strathmore's artist history database by gathering materials from the various systems currently in place and manually entering them into our web-based Zoho database
Attend regular meetings. Includes departmental and interdepartmental meetings
Operate within the Strathmore-approved budget
As assigned by direct supervisor
Company
Strathmore
The DMV area's multidimensional performing & visual arts center, presenting concerts, art exhibitions, education & community events, spotlighting world-class talent & serving as a launch pad for local artists.
Founded in 1981
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Bess Amerman
Chief Financial Officer
Jennifer Lee
MCYO Manager of Programs
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