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Guardian Angels Senior Services · 15 hours ago

Administrative Assistant

Elk River, MN

Full-time

Onsite

Entry Level

$19.15/hr - $26/hr

1+ years exp

Guardian Angels Senior Services is a trusted provider committed to the well-being of seniors through a range of specialized offerings. The Administrative Assistant serves as the first contact for families and visitors, providing administrative assistance and support to all departments while ensuring a friendly and functional reception area.

Health CareNon ProfitWellness

Responsibilities

Performs main receptionist, office and bookkeeping duties

Answer and direct phone calls, emails, and other correspondence in a timely and professional manner

Provide administrative support to the respective departments

Monitors the front entrance and serves as point of first contact for prospective residents, family members, vendors and visitors

Maintains inventory of office supplies and orders supplies as needed

Maintains and coordinates all scheduling of facility multi-use rooms

Assists residents in filling out maintenance work requests

May collect inquiry information from prospective clients and direct such information to

Maintains file systems (electronic and paper) of records in a professional & confidential manner

Maintain and update the facility directory and entry system a regular basis

Prepare various forms, letters and mailings and assists with special projects as directed

Maintenance of employee & resident meal ticket sales and receipts. Generates monthly dietary revenue spreadsheet

Generate bi-weekly census report for Corporate Accounting Office

Maintains the facility master form file both in hard copy and in electronic format

Updates emergency information for department heads

Maintain Key-fob inventory and supports new fob set up

Code invoices, support resident trust tasks and basic bookkeeping tasks

Assist with preparing meeting agendas and minutes using and distribute to stakeholders

Perform data entry and data validation in Excel with a high level of accuracy

To assist in providing a dignified, respectful, resident-centered environment for residents

Follows universal precautions, facility infection control guidelines, sanitation and safety standards of practice in all work and activities

All duties will be performed in accordance with current standards, guidelines, state and federal regulations

Follows emergency procedures according to policy

Attends in-services and training sessions as required

Uphold confidential information as required by Guardian Angels policy and procedure and as related to HIPAA

Uphold the mission, vision, and values of Guardian Angels

Performs all other duties as assigned

Qualification

Multi-line telephone experienceComputer skillsData entry accuracyOffice experiencePunctualityVerbal communicationWritten communicationOrganizational skillsConfidentiality

Required

High School Diploma or equivalent required

1 to 3 years prior office experience required

Must have multi-line telephone/switchboard experience

Must have computer skills including word processing, spreadsheets, data bases, and various accounting applications

Excellent verbal and written (read, write) communication skills

Must have the ability to multi task, organize and prioritize daily duties

Ability to maintain confidentiality at all times

Maintains good attendance and punctuality

Benefits

Medical

Dental

Vision

Health Savings Account (HSA) - 3:1 Employer Match

403(b) Retirement Plan with Employer Match

Employer Paid Short-Term Disability

Employer Paid Life Insurance

Pet Insurance

Paid Time Off/ESST

11 Holidays

Referral Bonus

Employee Support Program (EMPOWER)

Free Gym Membership – Club GA & Gym 365 Locations

Company

Guardian Angels Senior Services

Guardian Angels Senior Services is a faith-based, nonprofit organization which provides innovative health, housing and supportive services for seniors and their families in the Northwest metropolitan area.

Founded in 1962

Elk River, Minnesota, USA

501-1000 employees