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The University of Texas at Austin · 7 hours ago

Administrative Manager

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

The University of Texas at Austin is seeking an Administrative Manager for its Department of Psychology. This role provides strategic oversight of departmental HR operations, balancing tactical support with high-level planning to enhance organizational goals.

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Responsibilities

Strategic Talent Management & Recruitment Oversight: In collaboration with Director and Chair, oversee departmental recruitment strategy, ensuring alignment with organizational goals. Develop and approve position descriptions, job requisitions, and external postings. Provide expert guidance to hiring managers on job profiles, compensation structures, and relocation packages. Ensure seamless onboarding and integration of new employees, fostering a positive and productive transition experience. Supervise and mentor administrative support in executing tactical recruitment tasks

Workforce Administration & Compliance: Direct and monitor all employee and affiliate appointment processes, including student assignments and hourly appointments. Establish protocols for tracking staff end dates and ensure timely renewals and extensions in Workday. Oversee payroll compliance for hourly staff and manage reclassifications, compensation adjustments, and separation processes. Ensure adherence to university policies and regulatory requirements across all HR transactions

Performance Management & Compensation Planning: Drive the annual performance evaluation cycle for the department, ensuring timely completion and compliance. Collaborate with Business Affairs to develop merit increase strategies and prepare submission materials for COLA Dean’s Office

Timekeeping & Leave Administration: Provide oversight for departmental timekeeping practices and compliance. Establish accountability measures for timesheet completion and payroll deadlines. Manage complex leave requests (FMLA, etc.) and ensure accurate documentation and adherence to policy

Immigration & Global Mobility: Oversee visa application and extension processes for departmental staff, including J-1, H1B, and permanent residency cases. Partner with Texas Global to ensure compliance and develop strategic filing plans. Maintain current knowledge of immigration regulations through ongoing training

Faculty Affairs Support: Support Director with faculty-related processes, including recruitment PARs, job requisitions, summer appointments, and supplemental assignments. Provide strategic input and ensure operational efficiency in faculty HR transactions

Other Duties as Assigned: Contribute to departmental initiatives and special projects, leveraging expertise to improve processes and outcomes

Qualification

HRIS systemsMicrosoft Office SuitePerformance managementVisa processingHigher education experienceCustomer service orientationIndependent task managementWritten communicationVerbal communicationCollaboration skills

Required

Bachelor's degree with at least 5 years of management experience within a large organization

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)

Extensive experience with HRIS systems (e.g., Workday or similar platforms)

Strong written and verbal communication skills

Ability to work independently to manage multiple tasks, prioritize effectively, and meet deadlines

Ability to work collaboratively with cross-functional teams and maintain confidentiality

Customer service oriented with a proactive and professional demeanor

Preferred

At least two years of experience with HR processes

Experience working in a higher education or academic department setting

Advanced experience with Workday HR functions

Knowledge of university policies and procedures related to HR, payroll, and student employment

Familiarity with visa processing, I-9 verification, and background check procedures

Ability to interpret and apply institutional, state, and federal HR regulations

Benefits

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.