Chenega Professional Services Strategic Business Unit · 5 days ago
Administrative Specialist II
Albuquerque, NM
Full-time
Onsite
Mid Level
$29/hr - $31/hr
3+ years expChenega Professional Services is looking for an Administrative Specialist II to provide administrative support services to the Office of Acquisition Management and Management and Budget within the Department of Energy's National Nuclear Security Administration. The role involves various administrative tasks including records management, correspondence preparation, and facility service requests.
Defense & Space
No H1B
U.S. Citizen Only
Responsibilities
Create and monitor Purchase Request (PR) number assignment, routing, coordination, preparation, work loading, and customer support utilizing requisite databases (such as STRIPES) in accordance with identified government-furnished guidelines
Preparation of correspondence, collection of documents, and identification of required documents and specific language and creation of copies, as needed, in response to Freedom of Information Act (FOIA) request actions and legal request actions
Records management and archival support including supporting Records Inventory Disposition Schedule (RIDS) activities such as conduct of inventories, preparation of documentation, preparation and packaging instruments to be shipped to the Federal Records Center (FRC) and preparation and coordination of records destruction. All records management work will be processed in accordance with DOE Directives O 243.1 and 243.2, U.S. Code 44, and 36 Code of Federal Regulations
Order and maintain office supply inventories
Process and coordinate OAM facility and equipment service requests
Conduct inventories of OAM property on an as-needed basis
Provide daily mail support and distribution, which includes packaging and mailing of boxes by FedEx or certified mail
Provide other miscellaneous non-personnel office administrative support as needed within the terms of the contract, as approved by the COR
Update and maintain the OAM Self-Help Guide; not to include the OAM intranet page
Provide other miscellaneous non-personal office administrative support as needed
Qualification
Required
Must be able to report onsite to the clients Albuquerque, New Mexico office
Minimum of a High School diploma
Minimum of 3 years of experience specializing in administrative support activities
A Bachelor's Degree can be substituted for 2 years of experience combined with 1 year of on-the-job experience
An additional Federal/NNSA background investigation will need to be completed
Proficiency with Microsoft Word, Excel, PowerPoint, Exchange/Outlook Mail, Internet Explorer
Ability to work independently and part of a team
Excellent oral and written communication skills
Strong problem-solving skills
Company
Chenega Professional Services Strategic Business Unit
The Professional Services Strategic Business Unit (PS SBU) specializes in providing Information Technology, Health and Scientific, Engineering and Technical Support, Professional Management and Administrative Services to Federal Government Civilian Agencies.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Paul Handly, MSMIT, CSM, SGP, SA, SPC
Chief Technology Officer, Professional Services Strategic Business Unit
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