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Newmark · 13 hours ago

Client Transactions Coordinator

New York, NY

Full-time

Onsite

Mid, Senior Level

5+ years exp

Newmark is a global leader in commercial real estate services, and they are seeking a Client Transactions Coordinator to support their global real estate portfolio operations. The role involves providing tactical and operational support across transactions, occupancy activities, and lease compliance while ensuring seamless execution of portfolio tasks.

AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail

Responsibilities

Serve as a primary coordination point for client-assigned tasks associated with real estate transactions, occupancy logistics, and lease compliance across the client’s global portfolio

Support Corporate Real Estate (CRE) professionals with lease documentation, acquisitions, dispositions, estoppel certificates, SNDAs, lease amendments, notices, and related transaction materials—ensuring full alignment with client policies

Maintain accurate project files and database records, ensuring timely entry, filing, and compliance for active transactions and occupancy-related activities

Coordinate closing and approval packages for transactions globally, working closely with client stakeholders and legal/finance teams

Track and report on project progress, deliverables, and required documentation; follow up to ensure deadlines are met

Review and verify monthly portfolio reports and assist in the preparation of performance updates and client-facing dashboards

Prepare and manage correspondence with landlords and other external stakeholders related to occupancy, lease obligations, and lease administration

Assist with the resolution of landlord/tenant issues in collaboration with transaction managers, legal teams, and client contacts

Ensure service consistency and operational excellence across geographies, leveraging Newmark’s global platform

Qualification

Real estate experienceLease administrationProject coordinationMicrosoft OfficeClient operationsCommunication skillsOrganizational skillsProblem-solvingAttention to detail

Required

5 years of experience in real estate, legal, lease administration, or client operations

Strong organizational, communication, and project coordination skills

Experience supporting client teams in a corporate real estate or commercial property environment

Familiarity with lease documents, estoppels, SNDAs, and other transaction-related instruments

Proficiency in Microsoft Office (Word, Excel, PowerPoint); comfort with databases and industry platforms (e.g., lease administration or transaction tracking tools)

Ability to manage multiple priorities in a fast-paced, client-centric environment

Excellent attention to detail, responsiveness, and a proactive approach to problem-solving

Professional demeanor and ability to work across time zones and with international stakeholders