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Oregon Department of Corrections · 4 days ago

Administrative Specialist 2/ISDS Coordinator (Lakeview)

Lakeview, OR

Full-time

Onsite

Mid Level

$5,206/mo - $6,863/mo

3+ years exp

The Oregon Department of Corrections is seeking a motivated and experienced individual for the role of Administrative Specialist 2/ISDS Coordinator at Warner Creek Correctional Facility. The position is responsible for managing staff deployment and scheduling operations, ensuring compliance with policies and regulations while supporting effective staffing coverage.

Corrections FacilitiesGovernmentOffice AdministrationPublic Safety

Comp. & Benefits

No H1B

Responsibilities

Manage complex staff deployment and scheduling functions

Ensure effective staffing coverage while maintaining compliance with DOC policies, labor agreements, and state and federal regulations

Initiating, preparing, and maintaining master staffing plans, schedules, and rosters

Monitoring time and attendance, overtime, leave usage, and absenteeism

Producing management reports, audits, and reconciliations to support operational decision-making

Works closely with facility leadership to maximize staff deployment efficiency and minimize overtime costs

Serve as the facility lead for the Institution Staff Deployment System (ISDS)

Ensuring data accuracy, system compliance, historical recordkeeping, and reporting to the Superintendent, Assistant Superintendent of Security, and DOC Central Office

Identify trends, research discrepancies, and coordinate with supervisors, Human Resources, payroll, and employees to resolve issues

Coordinate training and meeting coverage

Support Field Training Programs

Facilitate semi-annual shift and days-off bids and annual vacation bids

Audit seniority lists

Prepare bid materials and awards

Assist with trial service assignments, represented promotional processes, collective bargaining agreement administration, FMLA/OFLA tracking, early return-to-work coordination, and safety-related staffing needs

Participate in meetings

Stay current on ISDS system updates

Provide administrative and operational support to ensure consistent, compliant, and effective staffing across the institution

Qualification

Staff deployment managementScheduling operationsData accuracyInterpreting lawsPoliciesTechnical support functionsProject coordinationOral communicationWritten communication

Required

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An equivalent combination of education and experience

Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations

Skill in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution

Skill in communicating orally to explain decisions, services, or programs, or resolve problems through negotiation

Skill in making independent judgments and decisions in the application and explanation of laws and rules or policies and procedures

Skill in composing written communications such as responses to inquiries, narrative reports, instructional materials, etc

Skill in coordinating diverse activities to ensure completion of projects, tasks, and assignments