University of Nevada, Reno · 12 hours ago
Administrative Assistant 3 - Innevation Center
Reno, NV
Full-time
Onsite
Mid Level
3+ years expThe University of Nevada, Reno is a leading public research university seeking an Administrative Assistant 3 for the Innevation Center. The role involves assisting with event planning, preparing documents, managing communications, and handling human resource tasks while maintaining records according to grant requirements.
Continuing EducationEducationHealth CareHigher EducationUniversities
Responsibilities
Assist with internal and external workshops, events and meetings, including event planning and coordination
Prepare documents and files such as flyers, certificates, booklets, memos, letters, spreadsheets, presentations, marketing collateral, and forms using software such as Word, PowerPoint, Adobe Acrobat Pro, InDesign or Photoshop
Proof-read written and digital content with a keen eye for details and professionalism
Update CRM data related to leads, contacts, accounts, vendor payment status, etc
Assist with external communications activities using online tools such as Eventbrite, Constant Contact, Webflow, social media, and email
Process vendor payments, travel expense claims, spend authorizations, costing allocations, effort certifications, hourly time sheets, budgets, cash sales, and purchasing card transaction verifications in Workday
Retain and maintain records according to grant requirements and UNR policy
Manage human resource tasks including coordinating recruitments, initiating hires & terminations, entering timesheets, certifying I-9s, etc
Manage inventory and sensitive equipment
Complete internal administrative reports as required
Other duties as assigned
Qualification
Required
Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
One (1) year of experience as an Administrative Assistant II in Nevada State service
An equivalent combination of education and experience as described above
Preferred
Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position
Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.)
Benefits
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options.
Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
Grants-in-aid for Classified Employees
Classified Employee Family Opportunity Program
Company
University of Nevada, Reno
Nevada’s land-grant university founded in 1874, the University of Nevada, Reno has an enrollment of more than 21,000 students.
1001-5000 employees
H1B Sponsorship
University of Nevada, Reno has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (28)
2024 (30)
2023 (31)
2022 (32)
2021 (39)
2020 (42)
Funding
Current Stage
Late StageLeadership Team
Carlos Cardillo
Executive Director, Corporate Partnerships / Director, Nevada Center for Applied Research
Grace Chou
Chief Innovation & Commercialization Officer
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