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State of Maryland · 1 day ago

ADMINISTRATIVE SPECIALIST III

Maryland, United States

Full-time

Onsite

Entry, Mid Level

2+ years exp

The State of Maryland is seeking an Administrative Specialist III to serve in the Department of Maryland State Police, Office of the State Fire Marshal. The role involves mapping, coordinating, and completing the conversion of the policy system, ensuring compliance with standards and regulations.

Government Administration

No H1B

Responsibilities

Conduct internal review and analysis of existing OSFM policy in order to evaluate:

Policy organization and structure to determine if it is logical and follows a hierarchy of policies

Policy formatting to ensure well defined scope, applicability, relevant legal and regulatory requirements

Completeness when compared to the Maryland State Police law enforcement mission and CALEA standard and fire mission when compared to the National Fire Protection Association/National Association of State Fire Marshals standards

Uniformity, contractions or omissions when compared against Maryland State Police directives

OSFM’s use of Department of State Police policy management resources including but not limited to:

Expertise

Policy management standards and guidelines

Policy management software

Adhering to established standard operating procedures, accurately convert policy from OSFM chapter-based system to OSFM directive [1] based system, ensuring content integrity throughout the process

Conduct thorough reviews and audits of completed converted policy to ensure accuracy, completeness, and compliance with all standards and regulations

Create and maintain comprehensive documentation, including conversion mapping spreadsheets, policy prioritization reports, and standard operating procedures

Generate detailed reports for management and clients

Other related duties as assigned

Qualification

Policy analysisPolicy managementDocumentation skillsFire prevention policiesPolicy life cycleAttention to detailCommunication skillsTeam collaboration

Required

Graduation from an accredited high school or possession of a high school equivalency certificate

Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work

Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience

Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland

Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate