IMCS Group · 16 hours ago
Contractor - Administrative Assistant
Malvern, PA
Full-time, Contract
Onsite
New Grad, Entry LevelIMCS Group is a company seeking an Administrative Assistant to support management. The role involves maintaining calendars, scheduling meetings, and organizing daily tasks while ensuring efficient travel arrangements.
Staffing & Recruiting
Responsibilities
Maintains calendars on a timely and accurate basis for assigned management
Schedules meetings promptly and accurately
Organizes and prioritizes daily tasks to meet changing priorities
Proactively to look for schedule conflicts and mitigate in a timely fashion
Always look out at least 2 weeks in advance to allow for time to make changes
Either makes the changes on your own if you are confident in the resolution or ask the manager how to resolve the conflict
Allow adequate time for travel between buildings
Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting
Ensure appropriate travel time between meetings and avoid scheduling meetings that would require manager to drive back and forth between buildings
If there is a meeting that you are scheduling for manager in another building, try to make it at a time where they may already be traveling, or towards the end of the day so they can just finish my day at that building
Ensure all the proper resources move when a meeting moves (conference room, 1DECK, video conferencing, etc.)
Proactively schedule skip levels evenly throughout the year and track completion
Demonstrates proficiency in the use of personal computing applications including, but not limited to: Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio
Provide Travel Support - Be thorough and proactive when making travel arrangements
Think about all the things that manager would need in advance and make the proper arrangements
Provide Travel Support - Put all the details of manager’s travel on their calendar at the appropriate times so they can reference the information from their
Qualification
Required
Entry level
Maintains calendars on a timely and accurate basis for assigned management
Schedules meetings promptly and accurately
Organizes and prioritizes daily tasks to meet changing priorities
Proactively looks for schedule conflicts and mitigates in a timely fashion
Always looks out at least 2 weeks in advance to allow for time to make changes
Makes changes on your own if you are confident in the resolution or asks the manager how to resolve the conflict
Allows adequate time for travel between buildings
Helps the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting
Ensures appropriate travel time between meetings and avoids scheduling meetings that would require manager to drive back and forth between buildings
Tries to schedule meetings for manager in another building at a time where they may already be traveling, or towards the end of the day
Ensures all the proper resources move when a meeting moves (conference room, 1DECK, video conferencing, etc.)
Proactively schedules skip levels evenly throughout the year and tracks completion
Demonstrates proficiency in the use of personal computing applications including, but not limited to: Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio
Provides Travel Support - Be thorough and proactive when making travel arrangements
Puts all the details of manager's travel on their calendar at the appropriate times so they can reference the information
Company
IMCS Group
IMCS Group is an IT, Healthcare, and Professional Staffing Company that helps Enterprises optimize the business value of their Staffing investments and enables them to achieve world-class business performance.
Founded in 2002
201-500 employees
H1B Sponsorship
IMCS Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (33)
2022 (32)
2021 (47)
2020 (82)
Funding
Current Stage
Growth StageLeadership Team
Satish G Kumar
Founder and CEO
Kathleen Thompson
Diretor Client Partnership
Company data provided by crunchbase