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Bon Secours · 4 days ago

Sr. Administrative Assistant

Cincinnati, OH

Full-time

Onsite

Senior Level

6+ years exp

Bon Secours is a network dedicated to providing excellent care through exceptional people. The Sr. Administrative Assistant provides high-level administrative support to up to eight shared services executives, requiring strong organizational skills and technical proficiency in Microsoft Office and collaboration tools.

Health CareHospitalMedical

Responsibilities

Schedules, coordinates, and prepares materials for in person and virtual meetings

Arranges catering services as needed

Assists with agenda preparation and sending out follow up action items as needed

Assist in the preparation such as reviewing and optimizing PowerPoint presentations for clarity, accuracy, and visual appeal

Maintains and manages calendars for assigned executives', including scheduling appointments, meetings, and travel arrangements

Coordinates with internal and external stakeholders to ensure seamless scheduling

Arranges domestic and international travel, including flights, accommodations, and transportation

Prepares itineraries as necessary and manages travel-related expenses through Workday

Processes invoices and expense reports in line with the travel and expense policy

Ensures leaders are providing expense documentation with necessary information to allow for timely expense report submission

Assists assigned executives with onboarding new direct reports, including ordering equipment and IT accesses for delivery prior to first day and accesses

If new hire will have administrative assistant, partners with assigned admin assistant to ensure all onboarding aspects are completed

May act as point of contact for new hire to schedule calls or access to hiring leaders

Manage timekeeping and review timecards for the supported leader’s direct reports, ensuring accuracy and timely submission

Procure office supplies for supported executives as needed

Perform additional administrative tasks and special projects as needed

Qualification

Microsoft OfficeOrganizational skillsConfidentialityOutlook proficiencyCommunication skillsClerical assistanceTime-management skillsAttention to detail