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The Haskell Company · 1 day ago

Administrative Associate

Jacksonville, FL

Full-time

Onsite

Entry Level

1+ years exp

The Haskell Company is seeking an Administrative Associate to manage front desk reception, conference services, and mailroom duties. The role requires providing team-oriented assistance and support to other personnel in the department as assigned.

Real Estate

H1B Sponsor Likely

Responsibilities

Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients

Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems

Setup, clean up, and stock conference rooms for meetings

Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services

Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed

Maintains a current conference services calendar for upcoming meetings/conferences

Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner

Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general

Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable

Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting

Maintain a neat, clean, and professional reception desk and area

Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail

Maintain postage, postage equipment, and mailing supplies and organized mail department

Research and routes unidentified and generic mail

Runs miscellaneous errands per supervisor’s request

Delivers copy paper to designated areas two times a week or as requested

Assist with facility requests when needed

Qualification

Microsoft OfficeCustomer service skillsOrganizational skillsEffective communicationMulti-taskingDetail-orientedConfidentiality

Required

High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience

Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

Professional appearance and proven customer service skills

Proficiency in Microsoft Office or other software required

Ability to organize, multi-task, prioritize and work under pressure

Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently

Be detail-oriented and recognize errors in numbers and spelling in written materials

Ability to keep confidential information

Ability to accomplish the described duties through the use of appropriate computer and general office equipment

Ordinary ambulatory skills sufficient to visit other locations

Ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds

Good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp

Visual acuity to use a keyboard, operate equipment and read application/form information

Ability to sit, reach with hands and arms, talk, and hear

Benefits

Health insurance

Retirement plans

Professional development opportunities

And more

Company

The Haskell Company

Glassdoor4.0

The Haskell Company deliver services like modeling, architecture, construction process, packaging

Founded in 1965

Jacksonville, Florida, USA

1001-5000 employees

http://www.haskell.com

H1B Sponsorship

The Haskell Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (10)

2023 (6)

2022 (11)

2021 (8)

2020 (5)