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Russell Co. · 8 hours ago

Project Coordinator

Leawood, KS

Full-time

Onsite

New Grad, Entry Level

Russell Co. is a professional services firm providing construction and development services across the Midwest. As a Project Coordinator, you will support the project team throughout multiple projects, ensuring effective communication and management of project documentation.

Civil EngineeringCommercialConstructionProperty DevelopmentReal Estate

Growth Opportunities

Responsibilities

Provide administrative support to project team to include Project Executive, Project Manager or Project Engineer

Complete project setup in Timberline and Procore and provide ongoing Timberline and Procore management. Tracking for commitment change orders, owner change orders, subcontractor preparation and purchase order preparation

Create, track and maintain project directory to ensure communication within project team

Process, distribute and maintain requests for information and plan and project documentation log

Assist, if necessary, with processing, distribution and maintaining requests for information

Creating and updating project drawings and specification and project documentation log

Coordinates entire submittal process including preparation of a schedule prior to submission. Process, distribute and maintain tracking of all unapproved and approved submittals

Prepare, process, distribute and track contract agreements, change orders and change requests. Sending out and tracking request for quotes (RFQs)

Coordinate job meetings including preparing agendas, creating and distributing meeting minutes, reserve facilities and send invitations. Attend job meetings and take meeting minutes when appropriate

Acquires Russell insurance/bonds. Tracks and approves subcontractor & supplier insurance along with Accounting Insurance Associate

Coordinate owner pay applications with Russell project team, subcontractors and vendors. Coordinate and collect invoices, monthly billing and lien waivers from subcontractors and vendors. (As required on CMa projects)

Assist with preparation of project reports, including Revenue and Gross Profit reports, PSR summaries, Executive Summary reports, Jobsite Reports, Close-out Punch-lists, Post-Mortems and other monthly/periodic reports as directed by project staff

When required collect, track and verify Certified Payroll reports

Prepare, coordinate and organize as necessary all project closeout documentation

Assist project team members in utilizing appropriate data management and systems for construction project execution

Responds and distributes phone calls for project team. Takes appropriate action within limits of responsibility and authority

As requested, arrange for jobsite set-up to ensure all materials and equipment are available in accordance with job requirements. May include trailers, dumpsters, restroom facilities, utilities and phone/data lines, computer equipment and peripherals

May make travel arrangements

May provide assistance in special projects and perform other duties as assigned

Qualification

TimberlineProcoreMicrosoft OutlookMicrosoft WordMicrosoft ExcelConstruction experienceOrganizational skillsInterpersonal skillsCommunication skillsNegotiation skills

Required

High school diploma or GED required

Must be proficient in Microsoft Outlook, Word and Excel

Working knowledge of or ability to learn industry-related software is required

Must possess excellent organizational skills

Strong interpersonal and communication skills

Ability to work effectively with others and handle a high volume of work

Experience negotiating with customers, vendors and contractors important

Preferred

Experience with Timberline and Procore

Advanced training in office/business procedures or college coursework

Previous experience in construction

Company

Russell Co.

Russell was founded in 1983 and has grown into a nationally ranked professional services firm providing construction and development services across the country.

Founded in 1983