Fairmont Hotels & Resorts · 12 hours ago
Maintenance Admin Assistant / Engineering Coordinator
Dallas, TX
Full-time
Onsite
Mid Level
3+ years expFairmont Dallas is a luxurious hotel located in the Arts District of downtown Dallas. They are seeking a Maintenance Admin Assistant / Engineering Coordinator to support the Engineering department in daily operations, manage correspondence, and maintain records while ensuring guest satisfaction.
HospitalityResorts
Responsibilities
Coordinate daily activities involving the operations of the Engineering department
Assist in the day-to-day operations of the Engineering Department, including correspondence, preparing reports and assisting with dispatching calls, answering telephones (for entire office as required), maintaining files, assisting with month end and departmental records/logs
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards
Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended
Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day
Maintain positive guest relations at all times
Resolve guest complaints, ensuring guest satisfaction
Monitor and maintain cleanliness, sanitation and organization of assigned work areas
Access all functions of computer
Set up workstation with necessary supplies and resource materials
Read the logbook daily, and record all pertinent information in the logbook
Check colleague attendance and document tardiness and absenteeism
Complete supply requisitions and submit to Chief Engineer; stock and maintain par levels of necessary supplies
Process purchase orders for approval and submit to Chief Engineer for approval
Process invoices for payment and give copy to Chief Engineer and forward original to accounting
Process accruals for end of the month and submit to Chief Engineer and accounting
Open office and prioritize assignments and tasks for the shift
Answer telephone
Screen calls for the Director of Engineering and the Chief Engineer as requested
Make telephone calls to specified individuals as requested by the Director of Engineering and the Chief Engineer
Greet all individuals arriving at engineering department and assist with their needs
Document and maintain appointment calendar for the Director of Engineering and the Chief Engineer
Maintain accurate trace files and communicate daily traces to the Director of Engineering and the Chief Engineer
Establish and maintain filing procedures
Maintain a contact list of all contractors and vendors
Qualification
Required
High school graduate
3 years administrative assistant experience
Fluency in English both verbal and non-verbal
Provide legible communication and directions
Compute basic mathematical calculations (add, subtract, multiply and divide numbers)
Ability to work with Dayforce, Word, Excel
Ability to type 50-60 wpm accurately
Ability to perform job functions with attention to detail, speed and accuracy
Ability to prioritize, organize and follow up
Ability to be a clear thinker, remaining calm and resolving problems using good judgement
Ability to follow directions thoroughly
Ability to understand guest's service needs
Ability to work cohesively with co-workers as part of a team
Ability to work with minimal supervision
Ability to maintain confidentiality of guest information and pertinent hotel data
Benefits
Paid time off
Medical, Dental and Vision Insurance, 401K
Complimentary Shift Meal
Employee benefit card offering discounted rates in Accor worldwide
Learning programs through our Academy designed to sharpen your skills
Ability to make a difference through our Corporate Social Responsibility activities, such as Planet 21
Career development opportunities with national and international promotion opportunities
Company
Fairmont Hotels & Resorts
Located in the heart of each destination we call home, a stay at any Fairmont hotel is truly unforgettable.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2015-11-25Acquired
Leadership Team
Isabel Chung
Executive Chef - Fairmont Empress
Recent News
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