Apply on Employer Site

Kelly · 18 hours ago

Administrative Support Specialist

Deer Park, TX

Full-time

Onsite

Mid Level

Kelly is a staffing pioneer dedicated to connecting people with great job opportunities. They are seeking an Administrative Support Specialist to provide specialized administrative support to leadership and teams within the logistics organization, managing workflow and priorities effectively.

OutsourcingProfessional Services

No H1B

Responsibilities

Offer professional administrative support to leaders, colleagues, and organizational groups by managing tasks independently and prioritizing workload effectively

Demonstrate strong organizational skills; meet tight deadlines in a fast-paced, dynamic environment

Proactive, resourceful, and self-motivated; may supervise or delegate work to other administrative employees or office assistants

Independently schedule meetings and events, book conference rooms, order catering, and coordinate the visitor/guest process

Coordinate end-to-end delivery of department or group events and special projects

Take meeting notes and summarize key information and action items concisely

Display clear and concise verbal and written communication skills; foster open channels of communication to help teams leverage information

Maintain discretion with sensitive and confidential information

Act as the primary administrative contact, quickly establishing rapport with managers, clients, and internal/external stakeholders

Provide knowledgeable answers to business function questions and take appropriate actions in the absence of the leader

Excellent time management, attention to detail, and ability to keep work flowing without disruption

Supervise and coach office assistants; support an inclusive and collaborative work environment

Effectively prioritize requests from multiple managers and collaborate to meet organizational goals

Plan and arrange complex domestic and international travel, understand time zone and cultural differences, and prepare detailed itineraries

Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and ability to quickly learn other internal systems (such as Dow Systems)

Manage, approve, and review TER reporting and expense submissions; ensure compliance with company policies and Dow’s Code of Business Conduct

Advocate for and promote safety behaviors; may serve as team or area safety contact

Maintain and manage documents in libraries for the logistics organization, ensuring document integrity and organization health

Qualification

MS OfficeLogistics document managementTime managementCommunication skillsLeadership abilitiesAttention to detailRelationship buildingAdaptability

Required

Proven leadership abilities, adaptability, and exceptional work ethic

Strong ability to reduce complexity and deliver clear communication tailored to various audiences

Experience in building internal and external relationships to achieve positive organizational outcomes

Fluent in Word, Excel, PowerPoint, Outlook