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Ennoble Care · 5 days ago

Executive Assistant and Receptionist

Arlington, VA

Full-time

Onsite

Mid Level

3+ years exp

Ennoble Care is a respected provider of community-based primary, palliative, and hospice care services. The Executive Assistant provides high-level administrative support to the C-Suite team, ensuring seamless day-to-day operations and managing multiple priorities in a fast-paced healthcare environment.

Health CareMental Health

Responsibilities

Manage complex calendars for multiple executives, prioritizing and scheduling meetings

Coordinate internal and external meetings, including room bookings and video conference setup

Anticipate scheduling conflicts and proactively resolve them

Prepare executives for meetings with agendas, briefing materials, and relevant documents

Attend key meetings and take detailed notes

Track action items and follow up with responsible parties to ensure completion

Prepare meeting recaps and distribute to stakeholders

Maintain action item tracker and provide regular status updates to executives

Book travel arrangements including flights, hotels, rental cars, and ground transportation

Prepare detailed travel itineraries

Process and reconcile expense reports in a timely manner

Ensure travel and expenses comply with company policies

Draft, proofread, and edit emails, memos, and presentations on behalf of executives

Serve as a liaison between executives and internal/external stakeholders

Handle confidential and sensitive information with discretion

Screen and prioritize incoming communications

Prepare documents, reports, and presentations

Maintain organized filing systems (digital and physical)

Coordinate with other departments on cross-functional initiatives

Handle ad-hoc projects and requests as needed

Serve as the welcoming presence at the front of the Arlington office

Greet visitors, clients, and vendors

Receive and manage packages and deliveries

Coordinate visitor access with building management

Maintain a professional and organized reception area

Qualification

Executive Assistant experienceMicrosoft Office SuiteCalendar managementTravel bookingExpense report processingCommunication skillsProactive mindsetNotary public certificationProject management toolsVirtual meeting platformsOrganizational skillsProblem-solvingConfidentiality