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Duke University · 5 days ago

Senior Director Finance and Administration, SOM

Durham, NC

Full-time

Hybrid

Director/Executive

10+ years exp

Duke University School of Medicine is a leading academic medical center dedicated to advancing health and research. The Senior Director of Finance and Administration will lead financial strategy, manage key fiscal projects, and provide insights to senior leadership to optimize financial performance.

EdTechEducationHigher EducationUniversities

Responsibilities

Oversees and leads annual operating budget process for the Basic Science Departments, Centers & Institutes and Administrative Units; works directly with unit, school and university senior leadership as well as Duke University Health System (DUHS)/Duke Health Integrated Practice (DHIP) leadership (as needed) to facilitate the promotion and development of accurate and representative budgets to support the school’s academic missions

In partnership with the Associate Dean for Finance, Assistant Dean for Data Analytics and Business Intelligence, SOM Controller, and Associate Vice President, Finance DHIP and with support from School of Medicine Finance (SOMF) analyst team, leads the development of both short- (e.g. – fall and spring financial projections) and long-range forecasts (e.g., University’s 5 Year planning effort) for the school

Collaborates with unit/department leadership to jointly manage and continuously drive to improve the operating and financial performance of the school through monthly budget-variance analysis, regular assessment of revenue and spending patterns, and through the development of forward-looking projection models

Organizes and coordinates efforts of the analyst team to perform ongoing financial performance and variance analysis throughout the fiscal year in relation to budgets and projections

Regularly reviews and communicates trends in expenses and revenues with school leadership ensuring transparency of financial performance and financial risks/opportunities

Works closely with the Associate Dean for Research Administration to ensure effective integration of sponsored projects into unit budgeting and financial planning processes

Works closely with the School Controller to budget, project, and regularly monitor funding commitments

Maintains a current understanding of the financial status of all Basic Science Departments, Centers & Institutes and administrative units through structured periodic reviews of performance against budget, projections, and/or other prior year activity

Develops and maintains close working relationships with department/unit leaders, appropriate University and DUHS/DHIP financial managers/research administrators to ensure that the financial services meet the needs of school and its partners

Undertakes projects to improve processes and reference documentation, in alignment with University policies and procedures, to make it easier for department administrative staff to complete their work

Contributes to the development and is responsible for the promotion of accurate and timely financial and analytical reporting tools to support leadership decision-making at the department/unit and school levels

Continuously works with school leadership and University finance team to assess emerging business needs and gaps in financial/analytical reporting and oversee the development and promotion of improved analytical tools, processes, and financial reporting for portfolio

Responsible for the monthly and year end close process for portfolio

Oversees the utilization of standardized reporting tools as well as supports ad hoc requests subject to review and analysis by the Associate Dean for Finance and school, university, and health system leadership

Participates in testing and assessment of new university systems and reporting tools (e.g., SAP GL, A40, etc.) providing feedback on their suitability for the school; develops expertise in existing and new tools and processes; collaborates with SOMF team to disseminate these across the school

Works with the Associate Dean for Research Administration and the Assistant Dean for Data Analytics and Business Intelligence to develop improved reporting and analysis of the school's research portfolio

Manages and continuously develop a high performing team through regularly structured feedback, annual reviews, and professional development opportunities

Recruit and direct a staff of Finance professionals who are technically proficient, knowledgeable, customer service oriented, and demonstrate excellent interpersonal skills

In coordination with the Associate Dean for Finance, determine appropriate staffing levels and skill mix of Finance staff and organizational structure to maintain high performance

Oversee the management of personnel within the Finance group including, but not limited to, recruitment and hiring, compensation, scheduling and work assignments, coaching, professional development, disciplinary action, promotions, and transfers

Oversee all components of the PEP System including performance plans, coaching and feedback, performance evaluations, and development plans

Ensure that Finance personnel stay abreast of trends in the field of financial management and clinical research and are knowledgeable about the mission, vision, and goals

Promote an open environment within the Finance group, which builds trust and provides opportunities for personnel to offer suggestions, obtain clarification, and voice concerns

Work to develop and maintain a business community within SOMF and across departments and center financial and administrative personnel

Ensures compliance with University’s and School accounting, fiscal management and other applicable policies and guidelines and advises SOMF analyst team with respect to these policies

Assists in priority setting and coordination of fiscal activities to ensure that institutional needs, standards, goals, and deadlines are met

Supports responses to investigative concerns raised by departments, Internal Audit office and School leadership

Develops professional development training, and trains other members of the SOMF team and departments/units on existing and new reporting and analytic tools

Qualification

Fund accountingFinancial planningBudget developmentMBACPAGrants administrationFinancial reportingAnalytical capabilitiesPersonnel managementLeadership skillsCommunication skills

Required

Bachelor degree in business administration, accounting, finance or related field or an equivalent combination of education and experience

Work requires at least 10 years of progressively responsible experience in accounting/finance related field, including five to seven years of management responsibility to include supervisory responsibility

In depth knowledge of fund accounting, government contract accounting, and grants administration

Strong ability to provide strategic level input to senior leadership while delivering a hands-on approach to the operations management of all finance functions

Strong personnel management and leadership skills with a collaborative mindset. Ability to build relationships across diverse teams and functions

Strong organizational, planning, prioritization, negotiation, and decision-making skills

Strong analytical capabilities, including the ability to think critically and strategically about financial and business issues and to propose and implement change. Ability to assess and resolve problems in a complex, interdisciplinary setting

Excellent oral and written communication and interpersonal skills and the ability to influence others at all levels of the organization

Ability to work in a fast paced, changing environment, take initiative, be flexible, and perform multiple tasks maintaining a high level of autonomy and accountability