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University of North Texas at Dallas · 12 hours ago

Senior Administrative Coordinator

Dallas, TX

Part-time

Onsite

Senior Level

5+ years exp

The University of North Texas at Dallas is a leading institution in the Dallas-Fort Worth region, committed to providing quality education and fostering a people-first culture. The Senior Administrative Coordinator will provide essential administrative support to the Dean of the UNT Dallas College of Law, ensuring effective management of the Dean's office and enhancing customer service for guests and visitors.

EducationTrainingUniversities

Responsibilities

Managing travel arrangements and travel vouchers for the Dean of UNT Dallas College of Law

Assisting the Dean in preparing speeches, reports, and formal responses to official inquiries from internal and external constituencies

Maintaining complex calendars and scheduling appointments for the Dean

Briefing the dean on ongoing issues, events, and other activities that impact the College of Law

Creating and maintaining department filing system

Monitoring and maintaining adequate levels of office supplies and administrative materials for the Dean

Coordinating faculty, Deans Cabinet, and administrative staff meetings including preparing agendas and minutes

Answering or reviewing communications of various types (letters, emails, telephone calls, and fax) and directing them to the appropriate department, faculty or staff for disposition

Coordinating executive communications, including those requiring a high degree of security and sensitivity

Responding to public inquiries as well as requests from within the UNT System

Serving as a backup to other administrative specialists and providing administrative support while positions are vacant

Assisting with ABA and SACS accreditation visits serving as the point of contact for representatives of those accrediting bodies

Assisting with other special projects as needed

Performing related duties as assigned

Qualification

Advanced Microsoft OfficeCommunication skillsInterpersonal skillsAccounting knowledgeSupervisory skillsJudgmentTactHuman resources knowledgeElectronic information systemsOrganizational skills

Required

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Exceptional communication and interpersonal skills

Advanced written communication skills

Advanced Microsoft Office skills

Knowledge of accounting/budgeting procedures

Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others

Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats

Ability to conceptualize, plan and organize multiple programs and assignments effectively

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness

Skill in developing and maintaining good working relationships

Knowledge of policies, practices, procedures and terminology of assigned function

Supervisory skills