NYC Outward Bound Schools · 16 hours ago
Facilities Manager
NYC Metro Area
Full-time
Onsite
Mid, Senior Level
$75K/yr - $80K/yr
5+ years expNYC Outward Bound Schools is a nonprofit organization dedicated to engaging students in equitable and immersive learning experiences. The Facilities Manager will oversee the management and operations of the organization's headquarters and assets, ensuring compliance with safety standards and leading significant facility upgrades.
Education
Responsibilities
Project manage a multi-year capital improvement program for the building totaling approximately $2.5M–$5M, overseeing upgrades and coordinating project stakeholders, to ensure improvements are delivered on time, on budget, and aligned with organizational priorities; in collaboration with the Leadership Team, identify and evaluate other building-related capital needs and improvement opportunities and determine priorities
Conduct regular building walkthroughs to identify facilities and safety issues, ensuring timely follow-up and resolution
Perform routine and on-site repairs and maintenance tasks as needed to ensure timely resolution of facility issues
Monitor and conduct appropriate repairs on key building systems (HVAC, electrical, plumbing, boiler, etc), and coordinate with vendors and contractors for necessary inspections and repairs
Manage facilities budget
Coordinate and collaborate with key office stakeholders to support staff safety and operational efficiency:
Safety Director: managing our fire safety system and other emergency response protocols, supporting fire/safety drills and inspections
Office Manager: understanding office facility needs, responding to issues, and supporting daily operations
Logistics Coordinator: collaborate on the use, organization, and upkeep of our basement and related outdoor programming materials storage areas
Team Leads: ensuring building and space readiness for on-site trainings and related events
Cleaning Service Vendor: Liaise with vendor and oversee cleaning crew when on-site
Interact with colleagues and program participants (students, teachers, school administrators), attending relevant all staff events/meetings, and communicating facility updates and information as needed
Lead preventive maintenance planning for key building systems and assets, establishing and tracking timelines, required actions, and ongoing and upcoming maintenance needs to ensure safe, reliable, and long-term operation of facilities
Develop, implement, and maintain building, asset, and maintenance tracking system(s) that centralize asset data, service history, and support proactive maintenance schedules, timely and effective asset management, and cost-effective planning and budgeting
Provide, coordinate and monitor staff training related to facilities operations and workspace safety
Manage documentation, and ensure compliance with organizational, local, state, federal requirements, including:
Local code and regulations for NYC Dept of Buildings, NYC Department of Health & Mental Hygiene, NYC Fire Department,etc
Relevant OSHA/federal safety standards
Outward Bound USA’s Charter requirements
Manage the organizational vehicle fleet, including oversight of routine and preventative maintenance, seasonal weatherization as needed, and scheduling and coordinating of regular repair and annual inspections
Coordinate and collaborate with the Safety Director to ensure effective implementation of Authorized Driver policies, including documentation, appropriate training and assessment of all approved drivers
Coordinate and collaborate with the Logistics Coordinator to oversee vehicle availability, usage and parking during Outdoor Adventure seasons
Oversee the insurance claims process related to vehicle incidents and accidents, including documentation, coordination with insurance providers, internal reporting, and follow-up to ensure timely resolution and risk mitigation
Qualification
Required
Minimum of 5 years of experience in facilities, building operation, or maintenance (non-profit, school, or similar institutional settings are a plus, but not required)
Experience managing significant building/facilities project(s)
Ability to project manage large projects over multiple years
Previous experience with (or willingness to learn and implement) facilities software (CMMS) and databases
Digital and tech proficiency, particularly with Google Workspace and Slack
Training or licensing in the following areas: plumbing, HVAC, electrical, and/or boilers
Holds or able to obtain Required Certificates of Fitness
F-07 Fire and Emergency Drill Conductor
S-13 Citywide Standpipe System S-95
S-95 Supervision of Fire Alarm Systems
OSHA General Industry 30
Basic First Aid/CPR AED and Epinephrine
Successful completion of NYC Department of Education fingerprinting screening
MVR screening and demonstration of good driving record
Demonstrated dedication to our core values of community, courage, equity, integrity, and learning and our Equity Statement throughout all aspects of your work
Able to lift 40 pounds and work on feet for extended periods of time
Willingness to be on call for facilities emergencies; work occasional evenings or weekend hours as needed
Preferred
Experience in either the outdoor and/or education sectors is considered a plus
Benefits
Medical, dental, and vision coverage
HRA/FSA/Transit accounts
Life insurance
403(b) with employer match after one year
Generous PTO
Company
NYC Outward Bound Schools
NYC Outward Bound Schools is a nonprofit organization that partners with over 70 NYC public schools to engage students in equitable, immersive and joyful learning that prepares them to thrive in college, career and beyond.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Vanessa Rodriguez
Chief Executive Officer
Recent News
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