University of Wisconsin-Madison · 1 week ago
Supplier File Financial Specialist II
Madison, WI
Full-time
Onsite
Mid LevelThe University of Wisconsin-Madison is seeking a Supplier File Financial Specialist II to manage supplier creation and maintenance across all campuses in the UW System. This role requires independent decision-making to ensure compliance with business rules and maintain data integrity in the supplier file.
EducationUniversities
No H1B
Responsibilities
Reviews transaction processing internal controls and recommends policies and procedures
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
Reallocates expenses to appropriate funding strings
Audits or reconciles original purchase documents with payments
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
Creates general reporting for transactions
Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
Update Internal database files
Qualification
Required
Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manners with a diverse internal and external customer base
Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines
Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division
Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers
H.S. Diploma Required
Preferred
Knowledge of generally accepted office procedures and practices
Proficiency in Excel and ability to create complex spreadsheets and reports
Knowledge of accounts payable procedures and basic accounting principles
Knowledge of Jaggaer or other accounting software. Experience with the ShopUW+ module is preferred
Knowledge of ImageNow or other image retention database software
Knowledge of data management and data integrity
Knowledge of state accounts payable statutes. Knowledge of state funding rules and chart of accounts. Ability to interpret written rules and regulations
Knowledge of Accounts Payable tax withholding rules
Ability to follow complex written and oral instructions and problem solve
Benefits
Generous paid time off
Competitively priced health/dental/vision/life insurance
Tax-advantaged savings accounts
Participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund
Company
University of Wisconsin-Madison
University of Wisconsin-Madison is a research institution providing education opportunities.
Founded in 1848
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$24.76MKey Investors
US Department of EnergyHyundai Hope On WheelsNational Institute of Food and Agriculture
2024-09-17Grant· $2M
2024-08-28Grant· $0.4M
2024-06-26Grant· $1.31M
Leadership Team
Nita Ahuja
Dean School of Medicine and Public Health and Vice Chancellor for Medical Affairs
Page Moreau
Marketing Professor and Executive Director of the Center for Brand and Product Management
Recent News
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2026-01-24
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