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Jostens · 3 days ago

Executive Assistant to the CEO

Minneapolis, MN

Full-time

Onsite

Mid, Senior Level

$95K/yr - $115K/yr

7+ years exp

Jostens is a leader in the student commemoration market, seeking an Executive Assistant to the CEO to provide high-level support to the Executive Leadership Team. This role involves managing complex schedules, facilitating communication, and handling confidential matters while ensuring the CEO can lead effectively.

Consumer GoodsManufacturingRetail

Responsibilities

Provide Executive-Level Support. Complete a broad variety of tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports

Ensure Confidentiality & Trust. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy

Serve as an Executive Liaison. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership Team. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the CEO

Anticipate Needs . Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc

Manage and Prioritize. Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements

Support. Conduct research as needed or requested. Support other duties as delegated or assigned

Typical/expected % of overnight travel: Varies

Qualification

Executive-Level SupportMicrosoft OfficeProject ManagementC-level Executive SupportConfidentialityBilingual (Spanish)Communication SkillsDecision MakingTime Management