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United States Bankruptcy Court, District of New Jersey · 21 hours ago

Electronic Court Recorder Operator / Case Administrator

Newark, NJ

Full-time

Onsite

Entry Level

2+ years exp

The United States Bankruptcy Court for the District of New Jersey is seeking an Electronic Court Recorder Operator / Case Administrator. The role involves recording court proceedings, managing bankruptcy cases, and ensuring the accuracy and accessibility of case records.

Government Administration

No H1B

U.S. Citizen Only

Responsibilities

Record verbatim court proceedings using electronic sound recording equipment. Play back proceedings as required

Prepare courtroom for hearings to ensure in advance that electronic sound recording equipment is in working order and notify information technology staff regarding needed maintenance and/or repairs

Create electronic log notes of proceedings, including participants involved in court proceedings

Review transcripts submitted by agencies to ensure they meet the court’s format standards

Prepare CDs for transcription. Arrange for and monitor the timely and accurate progress of the transcript being received from the transcriber and delivered to the appropriate parties

Receive and process CD/tape duplication and transcript production orders

Inventory and control electronic sound recording equipment and submit requests for needed supplies

Assist with Courtroom Deputy functions as necessary with both in and out of court duties

Provide customer service and resolve difficulties while complying with regulation, rules, and procedures

Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements, while demonstrating sound ethics and good judgement at all times

Handle confidential and sensitive information appropriately

Collaborate with Courtroom Deputy and work with the Court Services Team to solve issues that arise and to ensure work is completed timely and with accuracy

Operate a variety of office equipment

Manage cases from opening to closing to ensure timely progression. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Perform quality control on attorney- docketed entries

Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards

Check for prior or prohibited filings. Verify attorney’s authority to practice. Monitor for release of exhibits and sealed documents

Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers. Inform customers of required fees

Create and process new case files. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order

Scan and convert documents filed into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information, and court procedures

Assist the public with electronic and paper files. Conduct case research as required. Provide archive information for closed cases. Provide file copies as requested

Test new procedures and processes and provide feedback. Provide noticing as required by law. Maintain mailing records

Assist with order processing. Provide backup coverage for team members and other departments, as required

Perform other duties as assigned

Qualification

Electronic sound recordingCase management systemClerical proceduresQuality controlCustomer serviceData entryDocument managementTeam collaboration

Required

Minimum of two years of general experience

For placement above the minimum entry level, at least one year of experience must be or equivalent to the next lower CL level in Federal Service

Progressively responsible clerical, office or work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position

Progressively responsible secretarial or administrative experience requiring the regular and recurring application of clerical procedures involving the routine use of PC programs and use of specialized terminology

Demonstrated ability to apply a body of rules, regulations, directives, or laws (such as might be found in a law, insurance, or real estate office)

Selected candidate subject to a background check as a condition of employment

Applicant must be a United States Citizen or eligible to work in the United States