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Therma · 18 hours ago

Project Administrative Assistant

San Jose, CA

Full-time

Onsite

Entry Level

$25/hr - $28/hr

1+ years exp

Therma, a Legence Company, has been redefining mechanical construction landscapes in California for over 50 years. They are seeking a Project Administrative Assistant to support project managers and ensure operational excellence in a fast-paced construction environment.

Responsibilities

Provide direct support to Project Managers and the project team, ensuring smooth operations and project success

Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation

Collaborate with internal and external stakeholders, ensuring seamless communication and coordination

Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables

Maintain meticulous records, correspondence, and project documentation to support job site operations

Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment

Demonstrate exceptional attention to detail and problem-solving skills

Perform additional administrative duties as required to support project success

Qualification

Construction project administrationExcelBlueBeamProcoreOrganizational skillsCommunication skillsMulti-taskingInterpersonal skillsProblem-solving skills

Required

1+ years of experience in construction project administration, specializing in RFIs, Change Orders, Submittals, O&Ms, and construction documentation

Proficiency in key software tools, including Excel, BlueBeam, Microsoft Office, and Procore

Strong organizational and communication skills, with the ability to multi-task effectively

Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors

Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills

Benefits

401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.

Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.

Expenses: Business travel and related expenses reimbursed per company policy.