HudsonAlpha Institute for Biotechnology · 16 hours ago
HudsonAlpha - Program Support Specialist
Huntsville, AL
Full-time
Onsite
Entry, Mid Level
2+ years expHudsonAlpha Institute for Biotechnology is a non-profit organization focused on making important discoveries in biotechnology to improve human health. The Program Support Specialist will collaborate with educational program managers to plan and execute non-instructional aspects of Educational Outreach programs, ensuring successful coordination and exceptional customer service for program participants.
BiotechnologyInformation TechnologyLife Science
Responsibilities
Provide non-instructional support for educational programs as directed by the program manager
Develop, execute, and monitor registration/application processes, including coordinating the applicant selection process, collecting and archiving participant data, producing participant reports, etc
Research and select internal and external venues and caterers based on the specific needs of each program, including confirming and negotiating availability, amenities, menus, pricing, etc
Develop and execute strategies for marketing programs to target audience(s), in conjunction with the Communications department, including creating and maintaining collateral such as webpages, brochures and flyers that are consistent in tone and message, upholding HudsonAlpha Institute brand and image
Compile and distribute pre-arrival information to participants, including processing any required participant forms and waivers
Coordinate all onsite participant arrival/departure activities, including preparing name tags, implementing check-in/out procedures, distributing information and materials, etc
Procure all necessary resources and materials for program implementation, including referencing budgeted expenditures, obtaining quotes, tracking inventory, etc
Coordinate and submit all programmatic invoices and payment requests to the Finance department
Perform other related duties as assigned
Qualification
Required
Bachelor's degree in business related discipline preferred
Minimum 2 years of related experience
Service oriented with exceptional attention to detail and well-developed written and oral communication skills
Strong organizational and project management skills with ability to multi-task and manage time and resources effectively
Ability to excel within a fast-paced, highly collaborative team structure and a rapidly evolving, scientific industry
Proficient in utilizing dynamic technologies (e.g., Microsoft Office, G-Suite, etc.) in a professional setting; Adobe CC suite competency a plus
Highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization
Excellent critical thinking, problem solving and analytical skills
Demonstrates a high degree of integrity, professionalism, civility and ethics in all job-related activities
Company
HudsonAlpha Institute for Biotechnology
Research Institute and Biotechnology Incubator
51-200 employees
H1B Sponsorship
HudsonAlpha Institute for Biotechnology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2022 (6)
Funding
Current Stage
Growth StageTotal Funding
$4.3MKey Investors
Alabama.govGovernment of United States of America
2025-11-04Grant· $2M
2020-05-18Grant· $2.3M
Leadership Team
J
Jim Hudson
Co-Founder and Board Member
Pete Yanul
Chief Financial Officer
Recent News
Company data provided by crunchbase