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Toyota North America · 18 hours ago

Executive Assistant

Plano, TX

Full-time

Onsite

Mid Level

Toyota North America is a leading brand in the automotive industry, seeking a passionate and highly motivated Executive Administrative Assistant to support VPs and select executives within their Financial Services Data & Technology department. The role involves providing administrative support to the VP of Data & Technology Business Operations, coordinating logistics, and managing multiple requests in a high-pressure environment.

Manufacturing

Comp. & Benefits

No H1B

Responsibilities

Operate in a high pressure, deadline driven environment and prioritize multiple requests with speed and accuracy

Demonstrate ability to learn the working style, preferences, and priorities of the supported executives, including anticipating needs as well as working independently with minimal direction

Exhibit good judgment when fulfilling tasks ranging from simple to complicated and in prioritizing competing demands and requests

Qualification

Microsoft SuiteAdministrative supportMeeting logistics coordinationExpense reconciliationHigh energyProfessionalismCommunicationInterpersonal skillsAttention to detail

Required

Excellent written and verbal communication skills; ability to communicate effectively

High-energy, self-motivated, and professional with strong initiative for improving processes

Proven ability to be discreet and sensitive in dealing with matters of a confidential, sensitive, or of a private nature

Ability to build relationships with a broad audience both internal and external to TFS

High School Diploma is required

Proven work experience supporting multiple executives from an administrative assistant or other related role

Advanced proficiency with Microsoft Suite (including Word, Excel, PowerPoint, Outlook, and Teams)

Proven work experience coordinating logistics for meetings, conferences and domestic and international travel arrangements

Proven work experience with reconciling expenses/expense reports

Ability to use meticulous attention to detail and accuracy to filter executive needs while maintaining high quality work in a fast-paced environment

Ability to use excellent interpersonal skills and both in-person and virtual communications skills when interfacing with all levels of team members

Ability and willingness to work overtime hours as needed

Preferred

Bachelor's degree is preferred

Customer service or technical work experience is a plus

Understanding of automotive finance business and dealership financial services products, services, and operations with focus on sales, finance and VPP is a plus