Texas Health and Human Services ยท 11 hours ago
FCS Contract Specialist V- Lead
Austin, TX
Contract
Hybrid
Mid, Senior Level
$5,425.33/mo - $8,886.16/mo
4+ years expTexas Health and Human Services Commission (HHSC) is seeking a highly qualified Contract Specialist V to serve as a team lead for the Family Clinical Services unit. The role involves advanced contract management, including the development and oversight of procurements for client services contracts, ensuring compliance, and facilitating communication between contractors and program staff.
Health Care
Responsibilities
Performs written and oral communication with contractors as the single point of contact for all contractual accountability activities between the State and contractors
Facilitates and ensures delivery of financial and programmatic technical assistance and training
Coordinates resolution of contractor issues, initiates all contract amendments (to include terminations) and sanctions, obtains approval of amendments/sanctions with appropriate FCS managers, communicates impact of changes to appropriate contractor and FCS staff, and ensures implementation and resolution of contract sanctions
Ensures all contract closeout activities are performed according to HHSC policy
Monitors the reviews of needs assessments to ensure requirements for the purchase of goods or services are complete and justified
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies and recommends cancellation of contracts when deviations occur
Monitors legal and regulatory requirements pertaining to contracting
Reviews and/or administers the billing process and eligibility monitoring functions for contract billing
Negotiates contracts renewals and amendments
As the subject matter expert for FCS procurements, develops, reviews and revises multi-million dollar competitive and renewal Request for Proposal (RFP) documents, Open Enrollments, and other types of procurements for client services contracts in the FCS section
Writes and edits procurement documents using HHSC-approved tools, and ensures that competitive procurements meet HHSC procurement requirements, standards and timelines
Collaborates with FCS program subject matter experts on the inclusion of program-specific information for the procurement documents, and the development of review criteria and review tools
Works closely with FCS program staff, Procurement and Contracting Services (PCS), budget, legal and management to ensure that contracts resulting from competitive procurements contain appropriate program and legal requirements and are completed in a timely manner
Manages procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings
Coordinates, reviews, and/or develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications
Completes monitoring visits with assigned contractors to ensure appropriate contractor performance and to build relationships with contractor and regional staff
Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions
Completes analysis of contractor performance by synthesizing contractor expenditure data, performance reports, quality management reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance
Communicates the results and recommends actions on a routine basis to program staff as appropriate
Develops training materials and presentations to management and staff related to procurement and contracting requirements
Serves as subject matter expert on assigned workgroups
Prepares management reports, correspondence and other materials on FCS client service contracts
Develops policies and procedures related to procurement and contracting activities for FCS
Provides guidance to staff in the development and integration of new methods and procedures
Assists with audit activities
Other duties as assigned
Qualification
Required
Graduation from an accredited four-year college or university
Work experience in public sector contract development, monitoring, contract management, or similar job functions may substitute for education year-for-year
2 years experience in the contract management life cycle
2 years experience interpreting contract deliverables
Certification as a Certified Texas Contract Manager (CTCM) or obtained within the first six months of employment
Knowledge of state procurement and contract management requirements, regulations, and best practices
Knowledge of negotiating contracts
Knowledge of developing contracts
Knowledge of business administration and accounting principles and practices
Knowledge of policies and procedures of contract management
Knowledge of public health practice and of the laws and ordinance governing public health operations
Knowledge of public administration and management techniques
Knowledge of community health care delivery needs and barriers to care among diverse Texas populations
Knowledge of contract management theory and practice including personnel and financial management, process improvement, and quality management
Knowledge of contracting and procurement regulations
Skill in the use of a computer and applicable software
Skill in identifying measures or indicators of program performance
Skill in editing documents
Skill in analyzing, evaluating and solving work problems and implementing effective solutions
Skill in training and group leadership methods
Ability to evaluate contracts and recommend future status
Ability to interpret policies, procedures, and regulations
Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements
Ability to write and edit contract requirements and specifications
Ability to negotiate features of a contract
Ability to communicate effectively
Ability to supervise the work of others
Ability to gather, assemble, correlate, and analyze facts
Ability to devise solutions to problems
Ability to foster relationships with internal/external stakeholders
Ability to prepare reports
Ability to develop, evaluate, and interpret policies and procedures
Ability to develop complex procurement documents including RFPs and Open Enrollments
Ability to interpret policies and procedures and health care regulations
Ability to plan and organize short-term and long-range assignments and objectives
Ability to work on legislative tasks
Preferred
2 years experience working in a project management role
Currently certified as a Certified Texas Contract Manager
Experience working with current systems used including CAPPS Financial, SCOR, Sharepoint
Benefits
100% paid employee health insurance for full-time eligible employees
A defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement
Company
Texas Health and Human Services
Texas Health and Human Services is an agency that focuses on improving health, safety and well-being.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dr. Napoleon Broughton
Chief Executive Officer: Life Enhancement Solutions
John F. Palermo
CTO Strategic Analyst VI
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