Hello! Destination Management ยท 2 days ago
Operations Coordinator - San Diego, California
San Diego, California
Full-time
Onsite
New Grad, Entry LevelHello! Destination Management is a National Destination Management company with over 13 offices nationwide and a growing team of over 250 members. They are seeking an Operations Coordinator to assist with various administrative duties, including managing vendor contracts, updating manifests, and generating program recaps.
CateringEvent ManagementEvents
Responsibilities
To assist the Director of Operations, Account Managers and Program Managers with administrative duties
Pre-book transportation
Pre-book field staff
Breakout Arrival and Departure manifests for preliminary pricing
Work on Program Recaps
Order any necessary merchandise or supplies
Order graphics RFPs for any branding
Confirm vendor contracts
Update and breakout Arrival and Departure manifests
Update or Book transportation
Update or Order Field Staff
Generate Program Recap and distribute to client, hotels, and internal contacts
Generate Staff instructions and Staff paperwork
Generating maps and directions
Submit fire permits or tent permits if needed
Create Creative production schedule
Update DMCPro costing sheets as program is operating
Reconcile any vendor invoices
Create Preliminary Invoice
Organize file for Billing
Qualification
Required
Strong Organization
Time Management
Strong Communication
Proactive
Analytical
Logistical
Excel and Word proficiency
One-on-one personal interaction skills
Outgoing and positive attitude
Company
Hello! Destination Management
Hello! Destination Management is a destination management company.
Founded in 1986
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Douglas Kahler
Chief Operating Officer
Recent News
2025-07-24
Company data provided by crunchbase