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Leland Management · 2 days ago

Administrative Assistant

Kissimmee, FL

Full-time

Onsite

New Grad, Entry Level

Leland Management is a well-regarded company in Central Florida, recognized as one of the Best Places to Work. The Administrative Assistant will provide essential clerical and administrative support to the Association, ensuring a professional office environment and assisting with various community-related tasks.

Real Estate

Responsibilities

Office receptionist. Greets residents/visitors

Answers phones, routes calls, and takes/distributes accurate and timely messages

Composes (when required), types, and word processes documents as needed

Assists homeowners with ACC applications

Assists ACC Committee as needed. Prepares Meeting packets for review/ approvals

Assists activities team for social events as needed and creation of flyers

Assists with inspections of homesites for compliance. Notify owners of non-compliance and steps required to avoid further action

Monitors and updates community bulletin boards and forms display

Receives, sorts, and distributes incoming mail. Prepares outgoing mail for distribution

Website updates and generates eblasts and monthly newsletters

Document faxing, scanning, and copying

Maintains office filing and storage systems

Maintains and updates resident databases (resident lists, contacts, homeowner information, etc.)

Maintains an adequate stock of office supplies

Ensures small office equipment is properly maintained and serviced

Ensures office areas are clean, free from clutter, and reflect a professional appearance

Conducts and completes daily work on computer. This includes, but is not limited to, e-mail traffic, electronic calendar, and other software programs

Conducts new owner orientation, which includes processing amenity cards, and vehicle decals

Assists residents with new amenity cards, vehicle decals, new lease, etc., as needed

In coordination with the General Manager (CAM), responsible for generating and monitoring work orders through completion. This may include but is not limited to direct communication with maintenance staff and/or vendor

Other office duties as assigned by the manager or Association